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ADMINISTRATIVE AIDE

Recruitment #26-005166-0001

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Introduction

The Attorney General is the chief legal officer of the State of Maryland. The Office of the Attorney General (OAG) has the general charge, supervision, and direction of the State’s legal business, acting as legal advisors and representatives of the major agencies, various boards, commissions, officials, and institutions of State Government. The OAG also protects the public by civil enforcement of antitrust, civil rights, consumer protection, and securities laws and regulations and by the prosecution of organized crime, Medicaid fraud, environmental crimes, insurance fraud, state tax evasion, and other statutorily assigned matters. As Maryland’s 47th Attorney General, Anthony G. Brown leads the Office with a critical focus on equity, justice, and fairness.

GRADE

11

This position offers a salary range of $48, 486 - $67,675, with potential for advancement up to $74,722 based on based on qualifications, equity, and hiring guidelines. Initial salary offers are determined by qualifications, experience, and available budget, and typically do not exceed $67,675. 

LOCATION OF POSITION

Office of the Attorney General
Department of Human Services
25 S. Charles Street
Baltimore, Maryland 21201


Main Purpose of Job

The OAG is seeking an Administrative Aide to join its unit within the Department of Human Services (DHS). The DHS, operating through 24 local departments of social service offices, is committed to assisting economically vulnerable individuals, providing preventive services, and protecting at-risk children and adults across all of Maryland's 23 counties and Baltimore City. The unit includes a Principal Counsel, four Deputy Principal Counsel, one Assistant Deputy Principal Counsel, and sixteen Assistant Attorneys Generals. This position is responsible for providing comprehensive administrative and secretarial support to a Deputy Principal Counsel and at least four Assistant Attorneys General.

POSITION DUTIES

Key responsibilities include:

•Prepare, compile, and type a variety of legal documents such as briefs, pleadings, affidavits, subpoenas, memoranda, and correspondence.
•Draft, review, and organize documents for trials; maintaining litigation, advice, and subject files; perform electronic court filings; and ensure case files are managed and legal records are compiled, assembled, and maintained with strict adherence to court deadlines.
• Manage schedules, conducting legal research, screening telephone calls and office visitors, assisting with client communication, and general secretarial administration for the Unit, including interacting with other agencies and courts.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate. 

Experience: Applicants must have at least four years of experience providing administrative support in a legal environment. This experience should include responsibilities such as word processing, preparing legal documents, electronic court filing, and general administrative support for legal staff. Proficiency with Google Workspace applications (Docs, Sheets, Meet) and Microsoft Office applications (Word, Excel) is required.

The ideal candidate is highly organized and able to manage multiple priorities and deadlines in a busy legal office. They take initiative, approach problems thoughtfully, and are comfortable working both independently and as part of a team. Strong interpersonal skills, sound judgment, and attention to detail are essential, as is the ability to consistently produce accurate, high-quality work in a fast-paced environment.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• Experience as a legal secretary, legal assistant, or in a similar legal support role
• Proficiency with the Maryland Electronic Courts (MDEC)
• Experience compiling, formatting, or assisting with appellate briefs
• Experience with legal case management systems to track filings, deadlines, and case activity

SELECTION PROCESS

Applicants who meet all the minimum and preferred qualifications will be included in further evaluation. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements and preferred qualifications of the position. Applications must be submitted by the closing date. Information submitted after this date will not be added. 

Incomplete application forms will not be accepted. It is essential that you provide complete and accurate information on your application to include all related education, experience, and employment dates.   Please answer supplemental questions with complete answers. Clearly indicate your college degree and major on your application, if applicable.

If applicable, successful candidates will be placed on the eligible list.  The resulting certified eligible list for this recruitment may be used for similar positions. 

For education obtained outside the U.S., any job offer will be contingent on the candidate providing an evaluation for equivalency by a foreign credential evaluation service prior to starting employment (and may be requested prior to interview). 


BENEFITS


The successful candidate will be eligible for subsidized health benefits (medical, prescription, dental and vision coverage) and life insurance; leave, including annual (vacation), personal, sick, and paid parental leave; and will be eligible for participation in a contributory defined benefit pension plan in which they are vested after ten years. State employees are eligible to participate in two supplemental retirement plans: the 457 Deferred Compensation Plan and the 401(k) Savings and Investment Plan. The State also offers a free mass transit benefit for local bus and express bus services.

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred. Please upload a resume in addition to the on-line application. If the online application process is not available, please send your paper application and supplemental questionnaire to careers@oag.maryland.gov.   TTY Users: call via Maryland Relay.

If you have specific questions about recruitment, email careers@oag.maryland.gov  

The Office of the Attorney General is an equal opportunity employer that encourages all interested persons to apply regardless of race, color, religion or belief, ancestry, national origin, age, marital status, sexual orientation, gender identity and/or expression, disability, pregnancy, family or parental status, veteran status, genetic information, or any protected category prohibited by local, State or federal laws.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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