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Special Education Special Education Data Management Specialist

Education Program Specialist I

Recruitment #26-005055-0001

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

GRADE

State Salary Grade 21
Salary Range: $91,761 - $142,914
*State Salary Guidelines apply for current State employees.

LOCATION OF POSITION

Nancy S. Grasmick Education Building
200 West Baltimore Street
Baltimore, MD 21201

Main Purpose of Job

This position ensures accurate collection, management, analysis, and reporting of special education data for students served under Part B of the Individuals with Disabilities Education Act (IDEA). The data manager is responsible for overseeing the collection of data from Local Education Agencies (LEAs) and Public Agencies (PAs), validating data and resolving issues through coordination with LEAs/PAs maintaining data privacy and compliance, providing ongoing technical assistance to local data managers, using statistical software to fulfill data requests and state- and federal-reporting requirements, and coordinating the development, implementation, and maintenance of data systems, including those related to child count and exit count (Special Services Information System), LEA data collection for Individual Education Plans (IEPs), the MD Online IEP System (MOIEP), the MD State Performance Plan (SPP) and Annual Performance Report (APR), Federal data collection, and special education linkage with the Unique Student Identification System (USIS) at the MSDE. This position is also responsible for providing new user training for these systems, facilitating ongoing technical assistance to local data managers, providing quantitative and qualitative analyses of data to be used for programmatic improvement and professional learning, and coordinating data submissions (including resolutions to data discrepancies, system repairs/edits, and data tracking) to the Office of Special Education Programs (OSEP) and EdFacts, IDEA Data Center (IDC) and other federal agencies, outside state and local government agencies, other divisions within the MSDE, Institutes of Higher Education (IHE) researchers, and vendors.

POSITION DUTIES

Leads statewide IDEA Part B data governance by overseeing the collection, validation, analysis, reporting, and quality assurance of special education data systems, while providing technical guidance, training, and support to LEAs and MSDE to ensure accurate, timely, and compliant data that informs program improvement, accountability, and policy decision-making.

  •  Leads the collection, validation, analysis, and reporting of IDEA Part B data (e.g., child count, special education personnel, State Performance Plan/Annual Performance Report, etc.); identify, investigate, and resolve data discrepancies to ensure accuracy and compliance with federal and state requirements.
  • Analyzes and monitors trend data to be used by division staff toward program improvement and professional development.
  • Provides technical assistance and troubleshooting support to LEAs’ Part B data managers to ensure accurate and timely data submissions. Develop guidance and training materials for local Part B data managers on data submission requirements, timelines, and best practices. 
  • Monitors and conducts record reviews of LEA data submissions for accuracy, completeness, and timeliness; communicate feedback and support corrective actions as needed.
  • Develops, reviews, analyzes, and implements quality assurance standards and editing procedures to enhance quality assurance, timely processing of data included in the Special Services Information System (SSIS), integration with the Maryland Online IEP (MOIEP), and other data collection applications. 
  • Prepares technical specifications for special services data collection systems.
  • Advises technical programmer analysts in the design, development and testing of new and existing application systems.
  • Ensures that the Division of Special Education data collection applications meet the data reporting requirements of federal, State, and department needs for special population groups.
  • Develops, modifies, and reviews data processing policies, procedures standards. and report procedures to ensure accurate and timely delivery of department products and services.

MINIMUM QUALIFICATIONS

EDUCATION: A Master’s Degree or equivalent 36 post baccalaureate credit hours of course work in Education, Special Education or a related field.

EXPERIENCE: Four (4) years of professional administrative or teaching experience in, or affiliated with, an education program and with education data research or data analysis. Experience within special education is strongly preferred

Notes:
  1. Candidates may substitute two additional years of experience directly related to the position option for the required education.
  2. Candidates may substitute the possession of a Doctorate degree at an accredited college or university in a field related to the position for one year of the required experience. 
  3. The required field of education and experience are unique for each option and are established by MSDE in accordance with Education Article, Section 2-104 of the Annotated Code of Maryland.  The specific education and experience qualifications for each position are on record in the Human Resource Management Branch of the Division of Business Services.
  4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Education Program classifications or Education Program specialty codes in the Education field of work on a year-for-year basis for the required experience and education. 

SELECTIVE QUALIFICATIONS

One year of experience in Special Education data analysis.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • Experience working with special education data collection systems, data manipulation, appending, sorting, and transposing datasets.
  • Experience with using of SAS, Stata, and/or SPSS.
  • Experience in data management/analysis and in creating data collection systems. Experience interpreting/summarizing research findings and providing technical guidance
  • Experience with analyzing complex program issues and recommending solutions.

SPECIAL REQUIREMENTS

Applicants must consent to State and FBI (CJIS) background check as a routine procedure for all employees.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified. The resulting list of qualified candidates will be placed on the eligible (employment) list for one year.

For education obtained outside of the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation will be required prior to hire. The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Applicants must complete the MD State Government online application for employment and submit their professional resume. The application and resume must clearly demonstrate that the applicant satisfies the minimum qualifications for the position. Applications must be complete to be considered, including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the address listed.

If you are unable to apply online, paper applications can be obtained from the link below and be faxed to 410-554-9397 or mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application. Postmarks will not be accepted.

Inquiries can be made to 410-767-0012, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities. If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. Individuals with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

All application materials must be received in our office by the Closing Date. 

Appropriate accommodations for individuals with disabilities are available upon request.


Click on a link below to apply for this position:

Fill out the Application NOW using the Internet. Apply Online
Apply via Paper Application. You may also download and complete the Paper Application here.

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