EXECUTIVE ASSOCIATE I

This recruitment is an Internal Recruitment limited to current Maryland State employees only. Permanent, Contractual and Temporary.

This recruitment is an "At Will" position and serves at the pleasure of the Appointing Authority

It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

PLEASE FILL OUT THE APPLICATION COMPLETELY.

 

➢ The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.

➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.

➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A".

➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.

➢ Failure to comply with these instructions may result in disqualification.

➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates.

14

Maryland State Police

Office of the State fire Marshal

1201 Reisterstown Road

Pikesville, MD 21208

This position reports directly to the State Fire Marshal. This position serves as a personal secretary and assistant to the State Fire Marshal. The primary purpose of this position is to perform administrative support work and act as the point of contact between the Fire Marshal and internal and external clients. This position supervises lower-level clerical employees.

Interprets administrative decisions and policies to other members of the staff and transmits orders and instructions with the authority of the Fire Marshal; 

Acts as an intermediary for the Fire Marshal, maintaining frequent contacts with public and private executives, professional staff and other officials;

Relieves the Fire Marshal of operational details by composing correspondence, assembling, compiling and summarizing data into a concise form;

Provides information to callers in regard to laws, rules, regulations and procedures governing the agency's operations;

Maintains important and confidential records, schedules, expense accounts and office supplies;

Proofreads and signs outgoing correspondence and reviews records and for completeness and accuracy;

Reads reports and summarizes information to facilitate the supervisor's review;

Supervises and provides guidance to lower level clerical employees.

Performs other related duties as assigned by the Fire Marshal.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

 

Experience: Six years performing administrative or secretarial work involving typing duties. 

 

Note: Thirty credit hours from and accredited college or university may be substituted at the rate of thirty credits for one year of experience for up to four years of the required experience.

Preferred Qualifications:

 

1. Experience in Windows based operating systems; preferably Windows 10.

 

2. Experience with Microsoft products (Word, Excel, PowerPoint).

 

3. Experience with Google products (Docs, Sheets, Slides).

 

4. Experience taking meeting "minutes".

 

5. Experience completing and sending correspondence for and Executive/Commander.

This recruitment is an Internal Recruitment limited to current Maryland State employees only. Permanent, Contractual and Temporary.

The selection process for this recruitment will involve a rating of the training and experience provided on the application. Applicants who meet the minimum qualifications will be placed on an eligible list in the BEST QUALIFIED, BETTER QUALIFIED, and QUALIFIED categories. The list will be used by the hiring manager to select the individual to fill this vacancy. The list will be valid for one year.

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.

STATE OF MARYLAND BENEFITS

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.

*If you have any questions about this recruitment, please contact the Maryland State Police at 410-653-4493.

*TTY Users: Call Maryland Relay

*We thank our Veterans for their service to our country and encourage them to apply

*As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity

*Bilingual applicants and people with disabilities are encouraged to apply

 

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police - Human Resources Division

1201 Reisterstown Road

Pikesville, Maryland 21208

ATTN: Amirah VonHendricks

amirah.vonhendricks@maryland.gov