HR Operations & Timekeeping Specialist

STD0014

100 Community Place

This position will function as an Employee Services/Personnel HR Specialist providing primary administrative HR, agency timekeeping assistance, payroll, and benefits support for the agency. Reporting directly to the HR Director, this position performs routine administrative tasks to ensure agency compliance and operational efficiency and special assistance for the contractual hire processes of the Office of Minority Business Enterprise (OMBE). Key responsibilities include maintaining electronic personnel and medical files in accordance with federal, state, and agency retention standards; managing SPMS Workday timekeeping and leave for OMBE/DBE contractual, DoSEM contractual and merit staff; running routine and ad-hoc timekeeping and HR reports; auditing timesheets and contacting managers/employees regarding missing or incomplete time; making time and/or leave corrections; assisting with candidate interview scheduling and reference verifications; and providing general assistance with payroll processing, Leave Maintenance, and Employee Benefits.

This position's duties includes the following duties:

Experience: Five years of experience, one year of professional HR experience involving recruitment and employment services, classification and compensation, employee relations, test development and validation, job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation and an additional four years of professional HR management work experience in the areas of recruitment and selection, classification, salary administration, employee relations, test development and validation or as a generalist.

Notes:

1. Candidates may substitute paraprofessional personnel work experience on a year-for-year basis for up to four years of the required experience.  Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions. Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel-related rules and policies, preparing personnel related reports, conducting employee orientation and counseling employees regarding benefits and obligations and responding to inquiries concerning employment procedures.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of professional HR experience involving recruitment and employment services, classification and compensation, employee relations, test development and validation, job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation for the required experience.

3. Candidates may substitute the possession of thirty graduate credit hours from an accredited college or university in the fields of HR/personnel administration, business administration, public administration, statistics, tests and measurements, psychology or a related field for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classification or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the required experience.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• At least two (2) years of experience using SPMS Workday (or a similar enterprise public-sector HR system) to audit bi-weekly employee timesheets, clear payroll errors prior to system lockouts, and process leave corrections.    
• At least one (1) year of experience managing electronic personnel/medical files in accordance with state/federal retention standards, conducting formal reference checks, and coordinating candidate interview panel schedules.

1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Department of Budget and Management within six months from the time of appointment to the position.  Employees are also required to obtain recertification every six months thereafter.

2. Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

The online application process is STRONGLY preferred. If you are unable to apply online, you may email the completed application, supplemental questionnaire, and other materials (if applicable) to the email address below before the filing deadline.