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ACCOUNTANT SUPERVISOR II -Data Control Unit

ACCOUNTANT SUPERVISOR II

Recruitment #26-004552-0002

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Introduction

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The Maryland State Retirement Agency is the administrator of the Maryland State Retirement and Pension System (“System”). The System is a defined benefit retirement system covering governmental employees within the State of Maryland. It’s composed of twelve (12) separate retirement and pension systems with over 50 different rule sets. The System has over 397,000 participants (customers), including 192,000 members who are actively employed and participating in the System, 165,000 payees who receive a monthly payment from the System, and 40,000 vested members who are no longer actively employed but have earned a benefit that will become payable at a future date.  

Located in Baltimore’s Central Business District, SRPS offers a purpose-driven workplace with modern amenities, including panoramic city and harbor views, renovated common areas, upgraded elevators, and an on-site café. 

Employees enjoy comprehensive state benefits including medical, dental, prescription coverage, generous paid leave, participation in the state pension system, and supplemental retirement savings options (401(k), 457(b), and more). Additional perks include an on-site fitness center with showers and lockers, 24/7 building security, and easy access to restaurants, shops, public transit, and major highways. 

This position requires that the incumbent work overtime (evening, weekends and holidays) if the volume of work dictates the necessity, usage of annual leave may be limited or prohibited during the months of June and July due to the fiscal year end closing process.
This position is designated as telework‑eligible under the State of Maryland’s Telework Policy, after successfully completing the defined required training period.

GRADE

19

LOCATION OF POSITION

120 E. Baltimore St.
Baltimore, MD 21202

Main Purpose of Job

This Accountant Supervisor II position is responsible for the management of processes and supervision of staff assigned to the Employer Reported Maintenance and Collection Sections of the Data Control Unit. These Sections are responsible for collecting, validating, reconciling, and updating pension data reported by the employer payroll reporting centers to the Agency’s Active Master File. The position is responsible for ensuring that the data is collected, validated, reconciled, and updated on a timely basis in accordance with established schedules and that the data is accurate. The position analyzes data to identify errors and develops plans and solutions to correct these errors. The Accountant Supervisor II is responsible for communicating, verbally and in writing, with internal and external contacts on all matters associated with the timely and accurate processing of reported pension data. The continuous and routine processing of employer reported pension data, the Accountant Supervisor II plays a major role in the Agency’s fiscal year end close processes, particularly in ensuring that data is complete and that contributions, adjustments, and balances are accurate, thereby ensuring the accuracy of the workbook interest and service computations at fiscal year-end.

POSITION DUTIES

This position duties include but are not limited to:
  • Plans and organizes the available resources to meet the goals of the Employer Reported Maintenance and Collection Section. Planning and organizing involves using available resources to efficiently meet workload requirements, effectively distributing and monitoring work to ensure successful completion, developing strategies and establishing deadlines to make sure goals are accomplished on schedule, and demonstrating strong problem-solving skills to ensure smooth operations. Specific goals of the Employer Reported Maintenance and Collection Sections that will be met through the effective use of resources, planning, and organization, include:
    • Collection of electronic payroll data submitted by over 100 payroll reporting centers
    • Communicating payroll discrepancies to employers
    • Identifying and analyzing the nature of validation discrepancies/errors and deficiency payments
    • Reconciling each update of the Active Master File
    • Reconciling the Active Master File with the Agency’s General Accounting Unit’s General Ledger account for the ASF
    • Reconciling data adjustment validations to manual adjustment submissions
    • Timely submission of production jobs to update the Active Master File
    • Specific duties that will need to be accomplished include, but are not limited to:
      • Monitoring the tracking systems established to ensure timely receipt of payroll data, accurate validation of the data, reconciliation and proper updating of the Active Master File
      • Monitoring the tracking systems established to ensure agency/PGU discrepancies are communicated to the agency/PGU and ultimately resolved accurately and timely, via re-submission of data, manual adjustments or adjustments of future cash remittances
      • Monitoring of validation discrepancies to ensure that the errors are corrected and updated timely
      • Monitoring of the C-set to ensure all deficiency payments are properly recorded as adjustments and that deficiencies are properly reduced
      • Monitoring of the reconciliation of the Active Master File updates to the validation input totals and payroll cash; tracking, reconciling and re-submitting transactions that did not update to the Active Master File; tracking and reconciling payroll cash not used in the payroll update to the Active Master File
      • Review and approve the monthly reconciliation of the Active Master File to the General Ledger account for the Annuity Savings Fun
      • Monitoring of the tracking systems to ensure data adjustment validations are processed timely and that the total validations (count) agree with the manual totals (count) submitted by Benefits Processing and Data Control Units
      • Monitoring of the production schedules to ensure that nightly, weekly, and annual data processing production jobs are submitted to update the Active Master File
  • Supervise staff assigned to the Employer Reported Maintenance and Collection Sections. Supervision involves being knowledgeable about the activities and behaviors of staff, establishing regular processes to measure performance, being available to staff, and consistently guiding, encouraging, and coaching staff as appropriate. Supervision also involves exercising control over staff performance evaluations, staff’s use of leave and attendance, and staff’s behavior within established policies and procedures.
  • Develops and maintains written procedures for the Employer Reported Maintenance and Collection Sections. The development and maintenance of procedures involves constant reviews of existing procedures to ensure they are in compliance with all applicable federal and state laws, Agency policies, and other authoritative sources, development of new procedures as required, and communication of procedures to staff.
  • Communicates effectively with internal and external customers. Communication involves acting as an effective link between staff and management to communicate information and decisions, motivating employees through effective feedback, presenting facts, ideas, and concepts in a clear manner, using appropriate style and format in communications, and listening well and responding appropriately to communications.
  • Interprets and develops expert level understanding of Pension Law and regulations as they relate to the Employer Reported Maintenance and Collection Sections. Serves as the Agency’s “subject matter expert” on issues related to the Employer Reported Maintenance and Collection Sections
  • Special projects and other duties assigned to assist the Data Control Unit in the meeting of its goals and deadlines.
  • Participates in the recruitment, interviewing and hiring of new staff.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.

Experience: Five years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles to include three years performing advanced duties in the areas of cost accounting, systems accounting, federal fund accounting, or bond and loan accounting.

Notes:

1. Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing, for the required education.

2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.

3. Possession of a certificate as a Certified Public Accountant or Master's degree in accounting from an accredited college or university may be substituted for one year of the required general accounting experience.

4. Applicants may substitute one year of professional auditing experience for one year of the required general experience.

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year-for-year basis for the required experience and education.

DESIRED OR PREFERRED QUALIFICATIONS

Please note that your answers to the supplemental questionnaire must correspond to the information provided on your application to receive credit.

Preferred candidates will possess the following qualifications:
  • Advanced level of experience working with Microsoft Office software, specifically Excel, Word, and Outlook.
  • Two years of experience performing complex reconciliations.
  • Two years of experience examining, analyzing, and interpreting membership data.
  • One year of experience supervising staff.
  • One year of experience working independently, while managing deadlines and multiple priorities.
  • Experience working with customers, providing both verbal and written customer communication.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the minimum for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.
Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year. This list will be used by the hiring agency to select employees.
Due to the confidential nature of the work, selected candidates must undergo and pass a background check.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process. Therefore, it is important that you provide complete and accurate information on your application.

BENEFITS

STATE OF MARYLAND BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

  • Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date).
  • Annual Leave - ten (10) days of accumulated annual leave per year.
  • Sick Leave - fifteen (15) days of accumulated sick leave per year.
  • Holidays - State employees also celebrate at least thirteen (13) holidays per year.
  • Pension - State employees earn credit towards a retirement pension.
  • Positions may be eligible for telework.

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to:
Maryland State Retirement and Pension Systems
Human Resources Section
120 E. Baltimore Street
Baltimore, MD 21202
ATTN:Demesha Lampkins Email: Demesha Lampkins at dlampkins@sra.state.md.us

PLEASE DO NOT SUBMIT UNSOLICITED DOCUMENTATION

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.
People with disabilities and bilingual candidates are encouraged to apply.
We thank our Veterans for their service to our country.

TTY Users: call via Maryland Relay
For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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