ACCOUNTANT I

Maryland Higher Education Commission (MHEC) is seeking and experienced, knowledgeable and energetic individual to fill the position of Accountant I in their Budget and Administration Unit.

Baltimore, Maryland 21202

The Accountant I position serves as the accounts payable and accounts receivable expert for the agency. The position ensures the bond re-payment program is accurately reconciled and recorded in MHEC's Bond repayment software. The Commission collects over $24 million in revenue each fiscal year and this position ensures all agency revenues are deposited timely and coded/allocated to the proper programs. The position also leads a clerical accounts receivable position within the budget division. The employee must demonstrate excellent customer service and follow up to students under the scholarship repayment program. Develop reports for external agencies and constituent groups. Serves as support to Accountant II, Accountant Lead and F AC Manager and performs other fiscal duties as assigned by the director. 

 

Accounts Receivable: 

• Bond Repayment 
• Serves as lead in the administration and collection of funds for the repayment of bonded scholarships due to student default. This includes calculating repayment amounts maintaining accounts receivable detail and control ledgers in compliance with guidelines and commission policies. 
• Posts payments to student's account via dataflow (DAT A FLOW and SOLR).
• Monitors and tracks student payments, responds to student inquiries and follows-up on outstanding accounts receivables at 30 day intervals.
• Prepares necessary correspondence and paperwork in accordance with Central Collection Unit directives. Reconcile repayments on a monthly basis.
• Bond repayment point of contact for OLA audits, including implementing corrective action plan and OLA audit recommendations.
• Nursing Program Revenue Responsible for the collections, reconciliation and posting of over $16 million in revenue annually Provides updates to staff concerning cash flow and expenditures transactions Posts all refunds and credits on returned grant funds Provides misc. reports for management review.
• Retirement refunds Responsible for the collection and posting of revenue transactions from community colleges for ineligible state pension returns.
• Guaranty Student Tuition Fund Responsible for the annual collections of the Guaranty Student Tuition Fund. Ensures all transactions are properly recorded and posted to the correct financial accounts.  

Accounts Payable: 

• Responsible monitoring invoice mailbox, for the coding and entering of payment information into the Financial Management Information System (FMlS).
• Processes stop payments requests for undeliverable checks.
• Coordinates with Agency FMIS Coordinator to setup accounts and vendors with in FMIS. 

General Accounting: 

• Serves as agency back up for Accountant II, posting and accounting transactions, adjustments and inter-Agency transfers.
• Perform Bank Account Reconciliations 

Year End Closing/Budget Preparation: 

• Assist the Director with the fiscal year close out process in compliance with the General Accounting Divisions' guidelines.
• Assist in the preparation of all necessary expenditure and revenue reports for close out.
• Ensure revenue transactions are properly coded and accrued and adjusted at fiscal year end. 

Experience: One year of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles. 

Notes: 

1. Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing, for the required education. 

2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above. 

3. Possession of a certificate as a Certified Public Accountant or a Master's degree in accounting from an accredited college or university may be substituted for the required experience. 

4. Applicants may substitute one year of professional auditing experience for the required experience.  

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year-for-year basis for the required experience and education.

• Experience handling Cash Receipts, Accounts Receivable, Accounts/Payable.
• Experience processing in FMIS or other forms based accounting software. 
• Excellent communication skills.
• Experience performing reconciliations, working with cash receipts and submitting accounts to the Central Collection Unit (CCU). 
• Experience in Excel using Pivot Tables and complex equations.  

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

We thank our Veterans for their service to our country. People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.