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ACCOUNTANT TRAINEE

Recruitment #26-004545-0003

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Introduction

The Maryland Department of Labor is currently accepting applications from qualified candidates for an Accountant Trainee position within the Office of Administration.

As a member of the team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union. 

Resumes are acceptable as additional information, however the application will be rejected unless it is not completed. 

GRADE

14

LOCATION OF POSITION

100 South Charles Street, Baltimore, Maryland 21201

Main Purpose of Job

The incumbent in this position supports the Maryland Department of Labor by learning to interpret and apply laws and regulations pertaining to the Working Fund Voucher process, Employee Expense Reimbursement review and calculation process, Accounts Payable invoice review and payment process, and the Corporate Purchasing Card Program expenditure review and reallocation process. The incumbent will also be required to modify and implement manual and automated systems to meet the recording and reporting requirements of said processes.

POSITION DUTIES

Duties of this position include, but are not limited to:
  • Accounts Payable Invoice Processing and Review-Creates payment vouchers for invoices received by the Agency by reviewing for compliance, researching discrepancies, and requesting payment by the MD General Accounting Division (GAD). These duties require a working knowledge of GOD's laws, internal controls, and guidance regarding invoice payment, and MD State Travel Regulations; as well as the Department of Information Technology's (DoIT) guidance for using R*STARS and ADPICS to make proper disbursements and adjustments. The incumbent will also learn to serve as liaison with vendors, Agency program personnel, and fiscal control agencies to resolve billing and accounting records and systems problems as well as credit card limit issues. Required AP accruals are reported by the incumbent during FY close-out. 
  • Employee Expense Reimbursement Review-Learns to perform the initial audit of expense vouchers and required supporting documentation for compliance to State Travel Regulations by checking such items as the viability of supporting receipts and approved travel documents, use of accurate funding, accuracy of mileage calculations, and validity of the vendor in the State's vendor table. The incumbent will also maintain the Agency's expense voucher and Working fund databases, produce reports on demand, and create vendor maintenance requests as needed by requesting the required information from employees. 

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing.

Experience: None

Notes:

1. Candidates may substitute a Bachelor’s degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours auditing, for the required education.

2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience with journal entries 

Experience with reconciliation

Experience with Microsoft Excel

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Not Applicable.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

For positions that require Bachelor/Master Degree etc:

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However, if you are unable to apply online, or having difficulty with your login or password, please contact DBM's Helpdesk directly at (410) 767-4850 (8:00 AM to 5:00 PM daily, except for holidays and weekends). After business hours, please submit an email request to Application.Help@maryland.gov. If you encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing. 


We thank our Veterans for their service to our country and encourage them to apply. If you are seeking veteran's preference, please submit a copy of your DD-214.


The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted. 


PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION


Completed applications, required documentation, and any required addendums may be mailed to:   


Maryland Department of Labor/ Office of Administration

Attn: Tenisha Tunstall   26-004545-0003

100 S. Charles Street, 5th Floor

Baltimore, MD 21201   


For additional information, please contact Jasmine Hubbard at 410-767-2772 or via email Tenisha.Tunstall2@maryland.gov


The MD State Application Form can be found online   


Maryland Department of Labor is an equal opportunity employer. It is the policy of LABOR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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