Skip to Main Content

Finance Officer

FISCAL SERVICES CHIEF I

Recruitment #26-004536-0001

Go Back Apply View Benefits

Introduction



 
When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.
 
We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind. 

GRADE

19

LOCATION OF POSITION

Carroll County Department of Social Services
Local General Administration, Finance
1232 Tech Court 
Westminster, MD 21157

Main Purpose of Job

Manage the Local General Administration (LGA) Fiscal Unit handling funds in excess of $20M annually. Direct supervisor of Fiscal LGA and Procurement to ensure unit runs efficiently. Coordinate, assign, train, and review fiscal activity. Maintain ledgers & reports; develop automated spreadsheets, monitor activity, and train staff on State of Maryland mandated automated systems. Make budgetary and spending decisions/recommendations relating to areas of fiscal supervision.

POSITION DUTIES

Supervise Fiscal Unit, Manage LGA Fiscal and Procurement: 
  • Ensure work assignments of fiscal and procurement staff are performed in accordance with established fiscal/administrative policies & procedures. Interview, select, coordinate training of new staff. Plan, coordinate and evaluate work of fiscal unit. Meet with LGA Fiscal/Procurement to ensure completion of unit responsibilities, deadlines, accuracy, adjust workload for absences, etc. Approve leave and make necessary staffing decisions for efficient unit operation. Complete employee Performance Planning & Evaluation Program (PEP) forms efficiently & timely in accordance with regulations established by Department of Budget Management.

Automated Accounting/Fiscal Systems: 
  • Oversee maintenance and training for all automated systems (local and statewide) used by fiscal and procurement staff. Provide technical guidance and professional direction on automated fiscal systems to include: D365-AFS (online fiscal system administered by DHR); FMIS (Statewide fiscal accounting system administered by Gen’l Acctg Div-Comptroller); E&E/EBTS; D365-AFS; DATAWATCH; ECMS; CJAMS. Install & test software updates, troubleshoot & resolve system problems that arise, contact control agencies as needed for technical recommendations or assistance. 

Reconciliation & Reporting: 
  • Reconcile & closely monitor daily fund controls for State & Local Administration and Assistance Bank accounts, as well as multiple special local funds accounts. Complex fund controls can include fifteen or more sub accounts. Always certify adequate funds available in respective bank accounts, NO OVERDRAFTS. Review and approve bank account reconciliation of four checking accounts. Investigate, process, and authorize stop payment requests for R*STARS, Assistance and Working Fund issued checks, ensure replacement check is issued and affidavit processed if applicable. Request copies of cancelled checks from bank(s)/Comptroller as needed for verification of endorser. Audit daily cash receipts, reconcile to receipt book for log-in by accounts receivable clerk. Ensure they are applied to appropriate bank accounts. Prepare the assistance statistics of the monthly 302 report for compilation with administrative and child support portion completed by Finance Officer and submitted to DHS. 

Authorize Release of Funds: 
  • Audit documentation, authorizations, and other back-up for administrative vouchers, verify accuracy of payment information and coding. Sign-off to authorize payment. Transmit payments and release deposits in R*STARS to control agency (Comptroller of Treasury). Audit payment information in R*STARS, reconcile to back-up & documentation to ensure completeness & accuracy. Submit back-up by e-mail, entire process must be completed within rigid Comptroller deadlines. Respond to questions/ problems from Comptroller’s Office staff relating to potential audit exceptions they encounter. Process journal vouchers to make account adjustments as needed for accuracy and redistribution of funds. 

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: A Bachelor's degree in Accounting from an accredited college or university or a Bachelor's degree from an accredited college or university with 30 credit hours in accounting and related courses, including or supplemented by 3 credit hours in auditing.

Experience: Four years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles.

Notes:

1. Applicants who had met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.

2. Possession of a certificate as a Certified Public Accountant or a Master's degree in accounting from an accredited college or university may be substituted for one year of the required experience.

3. Applicants may substitute one year of professional budgeting experience or one year of professional auditing experience for one year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Administration classifications or Financial Management specialty codes in the Financial field on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • One year of experience with FMIS (Financial Management Information System) and Dynamics 365.
  • One year of experience with CJAMS (Child Juvenile Adult Management System).
  • One year of experience with Microsoft Suite and Google Workspace.
  • Two years of local, state, or federal government accounting experience.
  • One year of supervisory experience.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. 

If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.   

BENEFITS

 As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS:STATE OF MARYLAND BENEFITS
• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date). 
• Annual Leave – ten (10) days of accumulated annual leave per year.
• Sick Leave – fifteen (15) days of accumulated sick leave per year.
• Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays – State employees also celebrate at least twelve (12) holiday per year.
• Pension – State employees earn credits towards a retirement pension.
• Positions may be eligible for telework. 

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplement questionnaire to: Attention: Cynthia McMillian, Department of Human Services, Examination Services Unit, 25 S. Charles Street, Room 1116-F, Baltimore, MD 21201.

Or email cynthia.mcmillian@maryland.gov.; voice 410-767-7199.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

Do not submit unsolicited documentation. Resumes should not be viewed for a completed state application. 

TTY Users: call via Maryland Relay.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

We thank our Veterans for their service to our country and encouraged them to apply. 


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

Powered by JobAps