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FINANCE OFFICER

FISCAL SERVICES OFFICER I

Recruitment #26-004534-0001

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Introduction



 
When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.
 
We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind. 

GRADE

17

LOCATION OF POSITION

CAROLINE COUNTY DEPARTMENT OF SOCIAL SERVICES
LGA- FISCAL
207 SOUTH THIRD STREET
DENTON, MD 21629

Main Purpose of Job

The main purpose of the position of Finance Officer is to lead the CCDSS Finance Unit, ensuring adherence to the policies and procedures dictated by the State Comptroller’s Office, MD-DHS, COMAR and Generally Accepted Accounting Principles (GAAP). This position is responsible for making decisions where required to examine, analyze, and interpret accounting information and systems, records and reports. As a vital part of the internal customer services center (LGA) that serves all program areas, including Child Support, Family Investment and Services Divisions, this position provides critical behind-the-scenes fiscal management and staff supervision to support of the agency’s mission. This position interacts with management at all levels within the local department and DHS, and supervises one Fiscal Account Technician II, one Administrative Officer I and one Procurement Officer Trainee within the local fiscal unit. 

POSITION DUTIES

Financial Management 
•Provide professional accounting management of fiscal operations for CCDSS office, including Accounts Receivable and Accounts Payable functions. Review all FMIS and D365 transactions for accuracy and validity including supporting documentation and payment coding. Identify and correct any errors in D365 and FMIS accounting systems using Journal Vouchers. Review and approve FMIS financial transactions and records for submission. 
•Complete monthly 302 report, ensuring timely submission to DHS. Reconcile bank statements including the Corporate Credit Card statement charges. 
•Attend monthly LGA Finance Committee meetings to stay abreast of policy changes and state level mandates that are communicated at this forum. Attend year-end close training conducted by the Department of Budget and Finance each spring. Lead year-end close out process annually Budget Preparation and Auditing 
•Monitor expenditures in relation to Federal, State and local budgets to maintain adequate funding. Prepare Program 10 budget, OHEP Budget and Operating budget data management or reports as requested by DHS. Provide monthly and or quarterly reports on program funds and grant funds to DHS or grantee in the required format 
•Ensure that all procedures comply with established audit standards to avoid audit exceptions. Create and adhere to procedures to ensure adequate internal controls are in place. Proactively identify and correct potential audit exceptions. 
•Lead the Finance staff in gathering documentation needed for the audit and annual corrective action reviews. Prepare corrective action plans for legislative and DHS audit reports. Supervision 
•Provide direct supervision to one Fiscal Account Technician II, one Admin Officer I and one Procurement Officer Trainee whose duties include A/P, A/R, asset management, facilities management, reception and cashier; mail distribution, fleet, child support payments and deposits and procurement. 
•Assign and review work to meet the demands of daily operations. Support employees in providing optimal customer service to the department’s program areas.

MINIMUM QUALIFICATIONS

Education: A Bachelor's degree in Accounting from an accredited college or university or a Bachelor's degree from an accredited college or university with 30 credit hours in accounting and related courses, including or supplemented by 3 credit hours in auditing.

Experience: Three years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles.

Notes:

1. Applicants who had met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above.

2. Possession of a certificate as a Certified Public Accountant or a Master's degree in accounting from an accredited college or university may be substituted for one year of the required experience.

3. Applicants may substitute one year of professional budgeting experience or one year of professional auditing experience for one year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Administration classifications or Financial Management specialty codes in the Financial field on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Two years supervisory experience.

2. One year procurement experience in a government agency.

3. One year experience using D365 automated software.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position.  You may be asked to complete a supplemental questionnaire. The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.

 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplemental questionnaire to, Department of Human Services, Examination Services Unit, 25 S. Charles Street, Suite 1100, Baltimore, Maryland 21201.

Or email latoura.jones@maryland.gov: Voice 410-767-8844, toll-free: 1-800-332-6347. 

If you are having difficulty with your user account or have general questions about the online application system, please contact the Maryland Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

Do not submit unsolicited documentation.

TTY Users: call via Maryland Relay

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual applicants are encouraged to apply. 

We thank our Veterans for their service to our country and encourage them to apply.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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