The Maryland Department of Labor is currently accepting applications from qualified candidates for a Fiscal Services Administrator I position in the Office of Administration.
As a member of the team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.
Please note: A resume may be attached as supplemental information; however, only the information provided in the application will be reviewed and considered in the evaluation process.
This is a Management Services position and serves at the pleasure of the appointing authority.
GRADE
19
LOCATION OF POSITION
100 South Charles Street, Baltimore, Maryland 21201
Main Purpose of Job
Reporting to the Grant Manager of the Office of Administration, this supervisory position will oversee the financial administration of grants, managing post-award financial activities )to include federal drawdowns and setting up PCA codes), supervising staff, and ensuring compliance with state and federal regulations. The primary purpose of this position is to review and monitor expenditures, ensuring compliance with budgets and ensuring the effective and efficient functioning of the grant fiscal functions for the Office of Administration. This position oversees the accounting, preparation of cash drawdowns, grant reconciliation, ACH payments, and preparation of journal entries.
POSITION DUTIES
Duties of this position include, but are not limited to:
Manage and supervise assigned staff to the unit to include: This includes but is not limited to: all aspects of supervision, including recruitment, hiring, training, performance reviews and taking disciplinary action when necessary (with guidance of Administration leadership); ensuring the accuracy and timeliness of the work of the supervised staff; ensuring all work is completed within State and federal guidelines. Review and approve subordinates'' work product and document results of the work product. Track and document performance metrics of subordinates' work product. Conduct and document weekly one-on-one meetings with each direct report to obtain status of assignments, provide constructive performance feedback, discuss employee's concern, etc.
Maintain and document communication with assigned program leadership and directors:Act as the primary point-of-contact for all assigned programs' staff. Conduct monthly meetings with program leadership and directors to update the on the status of grant balances, PCA codes and other fiscal items.
MINIMUM QUALIFICATIONS
Education: Bachelor's degree from an accredited college or university.
Experience: 2 years of professional or management experience, including supervision and accounting responsibilities.
DESIRED OR PREFERRED QUALIFICATIONS
Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.
Experience with Excel (Macro's Pivot Tables and Advanced Formulas)
Experiece in Accounts Receivable and Accounts Payable
Experience with Grant Accounting
Experience in Year-End Closing/Close-Out
SPECIAL REQUIREMENTS
All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.
All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.
For positions that require Bachelor/Master Degree etc:
For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.
EXAMINATION PROCESS
The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.
The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.
The online application is STRONGLY preferred. However, if you are unable to apply online, or having difficulty with your login or password, please contact DBM's Helpdesk directly at (410) 767-4850 (8:00 AM to 5:00 PM daily, except for holidays and weekends). After business hours, please submit an email request to Application.Help@maryland.gov. If you encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.
We thank our Veterans for their service to our country and encourage them to apply. If you are seeking veteran's preference, please submit a copy of your DD-214.
The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted.
PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION
Completed applications, required documentation, and any required addendums may be mailed to:
Maryland Department of Labor/ Office of Administration
Attn: Tenisha Tunstall 26-004528-0002
100 S. Charles Street, 5th Floor
Baltimore, MD 21201
For additional information, please contact Tenisha Tunstall at 410-767-2772 or via email Tenisha.Tunstall2@maryland.gov
The MD State Application Form can be found online
Maryland Department of Labor is an equal opportunity employer. It is the policy of LABOR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.
