FISCAL ACCOUNTS TECHNICIAN SUPERVISOR

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with over 9,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

Baltimore City

(Headquarters)

6776 Reisterstown Road

Baltimore, MD 21215

(Maryland Metropolitan Transition Center)

954 Forrest Street,

Baltimore, MD 21202

Somerset County

(Eastern Correctional Institution)

30420 Revells Neck Road

Westover, MD 21890

The main purpose of this position is to reconcile agency timekeeping and payroll systems and develop automated spreadsheets, ledgers and reports or identifying trends and analysis of employee salaries, wages, overtime, shift differential and leave. This employee supervises Fiscal Accounts Technicians and related support staff in the initiation, examination, verification, and maintenance of timekeeping and payroll data for assigned units or facilities in order to produce an accurate payroll on a biweekly basis for Regular and Contractual Employees. This position uses complex automated timekeeping systems to assist in the management and reconciliation of payroll. This position provides technical guidance to custody and operational staff on pertinent time entry procedures and consults with Human Resource Professionals and Program Managers concerning leave and earnings policies.

A. Timekeeper Supervisor Duties

1. Supervises and performs time entry functions into WORKDAY, the State of Maryland’s official timekeeping system for Regular and Contractual Employee payroll.\

2. Verifies Data from an automated time entry system (Time Clock

Plus) pertaining to payroll hours worked per day, leave used, shift differential earned, leave without pay, accident pay, and holidays used, for Regular and Contractual Employees.

• Meets with fiscal timekeepers, custody timekeepers and managers to discuss and resolve any discrepancies
• Performs adjustments to time entries in the WORKDAY timesheet, provides justification in the comment field and /or Work tag as appropriate; completes and signs the SPS Adjustment form submitted by the employee, and forwards the form to the Timekeeper Supervisor for review and distribution.

3. Examines and reviews time entry by Employees and Supervisors’ approval prior to Mass Submit and Mass Advance to the Department of Budget and Management.

• Notifies Managers of No time entered and No time submitted by employees, and timesheets not approved by managers.
• Reviews for missing time or leave, accounting for 80 regular hours, based on reports and documentation from DPSCS Human Resources Services Division (HRSD).

4. Receives and maintains the TCP Biweekly payroll report of hours worked and leave used for the assigned unit/facility. Ensures that the document is signed by employees and supervisors and discrepancies are researched, resolved through a WORKDAY adjustment or input, and documented on a SPS Adjustment form

5. Enters leave adjustments into WORKDAY as guided and documented by HRSD to include donated leave transactions,

Injured Worker’s Insurance Fund (IWIF) settlement transactions, etc.

6. Maintains documentation for timekeeping adjustments processed.

B. Payroll – Supervises Fiscal Accounts Technicians by:

1. Investigates and responds to employee and/or manager inquiries regarding payroll.

• View time for an employee
• View leaves and time-offs for an employee
• View calculated and adjusted time for an employee
• View Gross Payroll results for an employee
• View compensation changes including, Reclass and acting capacity allowance for an employee
• Run reports for Absence, Time Tracking, and Gross Payroll for their Agency

2. Prepares spreadsheets of calculations of adjustments for submission of payroll inputs to WORKDAY that are not timesheet adjustments.

• Request one-time payment for an employee
• Review a payroll input for an employee

3. Performs various other payroll related duties as required such as preparing stop payment requests for lost paychecks, providing wage verification information to employee creditors, Calculate amounts for payroll advances from the working fund, etc.

4. Maintains documentation for all calculations and adjustments

processed.

C. Audit

1. Reviews Payroll Summary Report before final Mass Submit and Mass Advance as a pre-audit to ensure employees have submitted time, and employees are not being underpaid or overpaid as evidenced by negative gross amounts or gross amounts beyond the normal base pay plus shift and overtime. Make final adjustments and/or contact the Timekeeper Supervisor.

2. Reviews the Payroll Summary Report after the final Mass Submit and Mass Advance to ensure that the adjustments took effect. Process adjustments received after the Final for them to be paid in the next pay period. Document prior pay period adjustments as a comment in WORKDAY, a work tag or complete a SPS adjustment form.

3. Reviews various Time Tracking and Leave reports, to name a few :

DPSCS Less Than 80 Reports

• Hires and Terminations to check for employees that have left and ensure that payroll results are within reason.
• Workers on Leave to check for employees who have not returned from leave and inquire with HR if need to be returned.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.

Notes:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

• Two years of professional experience supervising and evaluating the work of subordinate staff in the finance field.
• Two years of professional experience utilizing automated systems for processing accounts payable, accounts receivable, banking receipts and disbursements, supply inventory, or fixed asset inventory.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

· Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)

· Annual Leave - ten (10) days of accumulated annual leave per year
· Sick Leave - fifteen (15) days of accumulated sick leave per year 
· Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child 
· Holidays - State employees also celebrate at least twelve (12) holidays per year

· Pension - State employees earn credit towards a retirement pension

Online applications are highly recommended. However, if you are unable to apply online, the paper application, supplemental questionnaire, and required documents may be emailed to Terrayl.Goode@Maryland.gov. Paper application materials must be received in our office by the closing date for the recruitment. Only additional materials that are requested will be accepted for this recruitment.

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.