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Accounts Payable Technician

FISCAL ACCOUNTS TECHNICIAN II

Recruitment #26-004523-0002

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Introduction

The Maryland Department of Labor is currently accepting applications from qualified candidates for an Fiscal Accounts Technician II position within the Office of Administration.

As a member of the team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

Resumes are acceptable as additional information, however the application will be rejected unless it is not completed.

GRADE

ASTD12

LOCATION OF POSITION

100 South Charles Street, Baltimore, Maryland 21201

Main Purpose of Job

The main purpose of this position is to serve as a Fiscal Accounts Technician in the Accounts Payable Unit of the Office of Administration. This position requires someone to work with other units on proper use of agency accounting codes. These duties also include processing invoices, refunds, wage payments, and expense vouchers. The incumbent will also monitor the expense voucher mailbox for review and distribution of expense vouchers for processing.

POSITION DUTIES

Duties of this position includes, but are not limited to:
  • Key invoices, refunds, and expense vouchers into FMIS (Financial Management Information System). Review all transactions for accuracy. Review and reconcile any coding inaccuracies with the Chart of Accounts and budget staff. Ensure that changes that occur during the fiscal year and (program year, grant year and grant phase) are properly recorded. 
  • Monitor expense voucher mailbox to download incoming submissions and perform the initial audit of expense vouchers and required supporting documentation for compliance to State Travel Regulations by checking such items as the viability of supporting receipts and approved travel documents, use of accurate funding, accuracy of mileage calculations, and validity of the vendor in the State's vendor table. The incumbent will also maintain the Agency's expense voucher databases, produce reports on demand, and create vendor maintenance requests as needed by requesting the required information from employees.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience reconciling agency accounting systems to fiscal control systems or developing automated spreadsheets, ledgers and reports using accounting software packages or identifying budget trends and recommending budget realignments.

Notes:

1. Candidates may substitute experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required education.

2. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience with Adobe Pro

Experience auditing expense reimbursements using Google Suites (Email, Drive, Forms and Sheets)

Account Payable experience

Experience processing invoices using FMIS, R*Star/ADPICS

LIMITATIONS ON SELECTION

Limited to current Department of Labor employees only.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered. 

For positions that require Bachelor/Master Degree etc: 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.

EXAMINATION PROCESS

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However, if you are unable to apply online, or having difficulty with your login or password, please contact DBM's Helpdesk directly at (410) 767-4850 (8:00 AM to 5:00 PM daily, except for holidays and weekends). After business hours, please submit an email request to Application.Help@maryland.gov. If you encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing. 


We thank our Veterans for their service to our country and encourage them to apply. If you are seeking veteran's preference, please submit a copy of your DD-214.


The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted. 


PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION


Completed applications, required documentation, and any required addendums may be mailed to:   


Maryland Department of Labor/ Office of Administration

Attn: Tenisha Tunstall   26-004523-0002

100 S. Charles Street, 5th Floor

Baltimore, MD 21201   


For additional information, please contact Tenisha Tunstall at 410-767-2772 or via email Tenisha.Tunstall2@maryland.gov


The MD State Application Form can be found online   


Maryland Department of Labor is an equal opportunity employer. It is the policy of LABOR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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