FISCAL ACCOUNTS CLERK II

This is an INTERNAL RECRUITMENT FOR MARYLAND STATE POLICE EMPLOYEES ONLY (Permanent, Contractual, Temporary).

It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

This position will require shift work, weekend and holiday hours. 

PLEASE FILL OUT THE APPLICATION COMPLETELY.

➢ The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.

➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.

➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A."

➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.

➢ Failure to comply with these instructions may result in disqualification.

➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates.

Maryland State Police

Finance Division

1201 Reisterstown Road

Pikesville, MD 21208

The incumbent prints and date stamps invoices & approvals from emails & USPS mail received from vendors and/or agency locations. Ensure the information on the invoices are correct and ready to be processed by Accounts Payable staff. If no approvals have been received, scans & sends invoices to appropriate locations for approvals; if no response for approval requests is received within 48 hours, another request is sent & copy immediate supervisor & manager and/or escalate to next level; monitors and responds to questions in the default accounts payable email; checks to see if receiving has been logged into FMIS, if so, prints & attaches to invoice; determines if an invoice is a voucher or direct & places in appropriate file by date stamped order for processing. Update and maintain contact list for all invoice approvers. This position also researches discrepancies and past due account balances on invoices and takes the necessary corrective actions to resolve issues as they arise. In addition, the incumbent communicates with both internal and external customers regarding invoices and/or delinquent accounts.

Emails & Incoming mail- The incumbent prints and date stamps invoices & approvals from emails & USPS mail received from vendors and/or agency locations. Ensure the information on the invoices are correct and ready to be processed by Accounts Payable staff. If no approvals have been received, scans & sends invoices to appropriate locations for approvals; if no response for approval requests is received within 48 hours, another request is sent & copy immediate supervisor & manager and/or escalate to next level; monitors and responds to questions in the default accounts payable email; checks to see if receiving has been logged into FMIS, if so, prints & attaches to invoice; determines if an invoice is a voucher or direct & places in appropriate file by date stamped order for processing.

Back-Up Invoice Processing - The incumbent processes and posts in MIS invoices received by the Department for payment. This involves reviewing and verifying source documents such as bills, receipts, invoices, purchase orders, vouchers, approvals, etc. Timeliness and accuracy in processing are paramount to ensure the Unit is adhering to the Comptroller's required 25-day processing timeframe.

The incumbent researches discrepancies and works to correct errors and issues with prior account balances. This involves examining original source documents and posted transactions in FMIS. The incumbent ensures appropriate corrective measures are taken to balance accounts and works with vendors, other Division personnel, Quartermaster, and end-users to resolve outstanding issues. Corrections to transactions in FMIS are also completed as necessary.

The incumbent may be directed to provide assistance to other units within the Finance Division or Strategic Planning Command and other duties, as assigned. This assistance will be at the discretion of the Finance Director, Director of Strategic Planning Command, or his designee.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

Notes:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.

3. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

Preference will be given to applicants who possess the following preferred qualifications. It is important that you include clear and specific information on your application regarding your qualifications.

Preferred Qualifications:

1. Experience working with Financial Management Information Systems (FMIS).

2. Experience using Microsoft Excel and Google Workspace applications.

1. Candidates for this classification will be subject to a complete criminal background investigation and a polygraph examination before permanent appointment can be made. A criminal conviction record may be grounds for rejection of the applicant.

2. Employees in this classification are assigned duties which will require the individual to be examined by a physician. After an offer of employment, applicants will be given a medical examination to certify the ability to perform the essential job functions.

The selection process for this recruitment will involve a review of each application. Applicants who meet the minimum qualifications will be placed on an eligible list in the BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED category and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select the individual to fill the vacancy.

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.

STATE OF MARYLAND BENEFITS

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: Kirsten M. Clouse

Kirstenm.clouse@maryland.gov

*If you have any questions about this recruitment, please contact the Maryland State Police at 410-653-4349.

*TTY Users: call via Maryland Relay.

*We thank our Veterans for their service to our country and encourage them to apply.

*As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

*Bilingual applicants and people with disabilties are encouraged to apply.

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.