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FISCAL ACCOUNTS CLERK II

Accounts Payable

Recruitment #26-004518-0014

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Introduction

PLEASE FILL OUT THE APPLICATION COMPLETELY.

  • The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.
  • Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.
  • Do not leave any answer spaces blank; if a question does not apply, write "N/A".
  • Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.
  • Failure to comply with these instructions may result in disqualification.
  • Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates.

GRADE

ASTD10

LOCATION OF POSITION

Maryland State Police, Aviation Command
3023 Strawberry Point Road 
Middle River, MD 21220

Main Purpose of Job

This position prepares, reviews and processes invoices received by the Department for payments using the statewide FMIS system. This position ensures that invoices are accurate, approved for payment, and submitted to Finance for payment processing. Must be able to identify discrepancies, communicate with department involved and resolve.

POSITION DUTIES

Review and verify source documents such as invoices, receipts, vouchers, Purchase Orders for payment to vendors. Maintains accurate data by entering and updating accounts when additional information is received.  Verify financial transactions have been entered, released, and transmitted to the State Comptroller.

Tracks inaccuracies in account balances and financial transactions entered into FMIS. Interact with vendors, other Division personnel, and end-users concerning invoices received by the Department. Updates MSPAC Accounts Payable records utilizing Google Docs. 

Handles all other duties assigned, such as accurately filing invoices, purchase orders, and other similarly related clerical tasks deemed appropriate. 

Provide assistance to other Finance Division units such as Accounts Payable and General Accounting on an as needed basis.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

Notes:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.

3. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preferred Qualifications:

1. Proficient in Accounts Payable process in State of Maryland Financial Management Information System (FMIS). 
2. Proficient in Microsoft Office and Google Applications.

SELECTION PROCESS

The selection process for this recruitment will involve a review of each application. Applicants who meet the minimum qualifications will be placed on an eligible list in the BEST, BETTER or QUALIFIED category. The list will be used by the hiring manager to select the individual to fill the vacancy. The list will be valid for one year. 

EXAMINATION PROCESS

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.

BENEFITS

FURTHER INSTRUCTIONS

NOTE: Currently, applicants are limited to uploading one file.  As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file.

If you are unable to apply online, you may submit an application via mail.  The Maryland State Application Form can be found online. 

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police, Aviation Command

3023 Strawberry Point Road

Middle River, MD 21230

Attn: Christina Blake

 

Contact Information: christina.blake@maryland.gov or 410-238-5843

           

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

Bilingual applicants are encouraged to apply.

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.




Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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