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Fiscal Accounts Clerk II

Recruitment #26-004518-0008

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Introduction

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland. As part of the Maryland State Department of Education, the Division of Rehabilitation Services (DORS) provides services to assist students with disabilities prepare for the work world, vocational rehabilitation services to assist adults with significant disabilities who are seeking to enter or reenter the workforce, and the adjudication of Social Security disability claims for the citizens of Maryland.

GRADE

ASTD10

Salary based on qualifications and Agency budget allowance

LOCATION OF POSITION

Disability Determination Services 
211 Schilling Circle, Suite 100 
Hunt Valley, MD 21031

Hybrid schedule may be available after initial training (up to 3 telework days permitted each week)

POSITION DUTIES

The Fiscal Accounts Clerk II position supports Maryland Disability Determination Services (MD DDS) mission by processing requests for payments necessary for the adjudication of SSI and SSI claims including Medical Evidence Record (MER), Consultative Examination (CE), interpretation services, and claimant travel invoices in an accurate and timely manner. This position is responsible for reviewing, verifying, and processing invoices and payment requests; maintaining and reconciling financial records; and ensuring the accuracy of case file and accounting data within the National Case Processing System (NCPS).

The Fiscal Accounts Clerk II researches and resolves payment discrepancies by analyzing source documentation and responding to inquiries from vendors and claimants. This role ensures that payments for Medical Evidence Records (MER), Consultative Examinations (CE), interpretation services, and claimant travel are processed in accordance with established agency business procedures and in compliance with Social Security Administration, Maryland State Department of Education (MSDE), State of Maryland, and federal laws, policies, and regulations.

Position Duties Include:
  • Reviews and verifies accounts payable invoice records and source documentation in National Case Processing System (NCPS). 
  • Process claimant travel invoices. 
  • Reviews and verifies vendor information, services rendered, and accuracy of payment amount. 
  • Records and updates financial records including correcting any inaccuracies. 
  • Researches any discrepancies and maintains accurate data. 
  • Processes group Medical Evidence Record (MER) invoices, Consultative Examination (CE) invoices and interpretation services. 
  • Reconcile, audit, and edit invoices and source documentation. 
  • Communicate with external and internal customers regarding incomplete or inaccurate accounts/invoices. 
  • Correct invoices and source documentation or delete records if necessary. 
  • Provides excellent customer service.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience reviewing, verifying, recording, adjusting and balancing financial transactions. 

Notes:
1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education. 
2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience. 
3. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience. 
4. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • Experience with high-volume invoice processing in accounts payable with strong accuracy, efficiency, and familiarity with automated financial systems. 
  • Experience communicating with vendors including resolving discrepancies and handling vendor inquiries.

SPECIAL REQUIREMENTS

Job Offers and access to Social Security Administration’s (SSA’s) systems, data, information, and/or premises are contingent upon passing the SSA suitability process. A suitability determination by the Social Security Administration is necessary to determine whether an employee can be issued credentials.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If you are unable to apply online, paper applications can be obtained from the link below and be faxed to 410-554-9397 or mailed to MSDE Human Resources Branch, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application, submitted to the fax number, or mailed to the Human Resources address listed above.

Inquiries can be made to 410-767-0012, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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