ADMINISTRATIVE OFFICER II

 

14

Central Region:

6776 Reisterstown Road

Baltimore, MD 21215

 Manage the Office of Property Management (OPFM) pool cars so employees have access to State vehicles when possible and to eliminate the possibility of underutilized vehicles within the fleet. Assist the DPSCS fleet managers with other fleet duties. Assist with the DPSCS annual inventory process to ensure compliance with inventory standard policies. Draft correspondence for the Director or Assistant Director, conduct research, recommend and create drafts for policy changes. Generate reports for state owned vehicle and property inventory. Represent the department in meetings when the Director or Assistant Director are not available.

-Vehicle replacement and disposal to include the preparation and submittal of DA-8 for the replacement of vehicles throughout the department. Review the vehicles to be replaced and determine how the funds will be allocated throughout the Department's agencies and institutions to ensure the needs of the department as a whole are met. Manage and approve purchase orders for the replacement of vehicles and addition of vehicles.

-Coordinate with vendors and between the agencies on the use and access to the State's fueling system (Mansfield) and maintenance system (PHH). Comply with the Department of Budget and Management's Directive "State of Maryland State Vehicle Fleet Policies and Procedures" and the policies and procedures established by Secretary's Directives.

-Management of Departmental responsibilities with regard to State vehicles, to include: Establish practices within the Department that ensure compliance with the requirements issues by DBM and the department. Coordinate, on an annual basis as part of the budget process, with the Department's Financial Services Division and operating agencies the procurement of new vehicles and disposal of old vehicles. Evaluate using agencies need for new vehicles to ensure that funding is properly allocated to meet to meet the needs of the agency and the Department.

-Monitor and approve the requisitions for the purchase of new vehicles

-Maintain the WebfleetMaster data for the Office of the Secretary to include the addition and removal of new and old vehicles in the agencies for the Department.

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for one year of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

Preferred Qualifications:

- Three years of experience working with vehicle inventory

- Three years of experience in data management and reporting, utilizing Microsoft Office Suite (Word, Excel, PowerPoint) and preparing comprehensive reports.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

· Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)

· Annual Leave - ten (10) days of accumulated annual leave per year
· Sick Leave - fifteen (15) days of accumulated sick leave per year 
· Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child 
· Holidays - State employees also celebrate at least twelve (12) holidays per year

· Pension - State employees earn credit towards a retirement pension

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

Matthew Berry

Matthew.Berry@maryland.gov

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 443-326-6037.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.