Procurement Officer II

It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

 

PLEASE FILL OUT THE APPLICATION COMPLETELY.

➢ The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.

➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.

➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A".

➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.

➢ Failure to comply with these instructions may result in disqualification.

➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates. 

18

Maryland State Police

Quartermaster Division

7745 Washington Boulevard

Jessup, MD 20794

The primary function of this position is to serve as a Procurement Officer II (Lead) under a Procurement Officer III (Supervisor) in the Procurement Division in order to ensure that the Maryland Department of State Police is meeting its procurement goals in accordance with COMAR Title 21 Procurement Regulations, the Office of State Procurement (OSP) and MDSP Procurement Policies and Procedures. This position assigns, reviews, trains and monitors the workload of lower-level Procurement Officers. Employees in this classification are responsible for soliciting, evaluating and awarding contracts, according to State Procurement laws, procedures and regulations, as well as maintain contracts by ensuring compliance with terms and conditions and is the liaison for the Minority Business Enterprise (MBE), Small Business Reserve (SBR), Veteran-Owned Small Business Enterprise (VSBE), and Green program.

Procure commodities, equipment, services, supplies, and IT for the Maryland State Police through bidding, contracts, and proposals under COMAR Title 21. Select the appropriate purchasing method, including small procurements, negotiated awards, competitive bidding, proposals, sole source, or statewide contracts. Create Purchase Orders in FMIS using ADPICS or the Corporate Purchasing Card(CPC).

Makes every effort to reach the Governor's goal of 29% minority participation, 3% veteran participation and mandated 20% small business reserve participation; Creates and reconciles CPC log with statement; Develops contract specifications, performance standards, payment terms, and modifications in line with State procurement laws and regulations for services, supplies, equipment, construction, and more.

Solicits, evaluates, negotiates, and awards contracts, ensuring compliance with procurement procedures. Communicates with customers and vendors to clarify requirements, pricing, and availability. Leads pre-bid conferences, site inspections, and contract negotiations. Examines bid proposals for responsiveness and responsibility, and manages advertisement, bid openings, and contract awards.

Negotiates the most favorable prices, terms and conditions for noncompetitive sole source and emergency procurements; Maintains contracts awarded and assures compliance with all terms and conditions; Responsible for ensuring that the time-lines for procurements as defined by the Procurement Manual are met; Provide expert agency procurement technical interpretation, instruction, guidance and assistance.

Train and review the work of lower-level Procurement Officers, advising them on ways to improve. Researches materials and provides testimony regarding Board of Public Works items and prepare documents for BPW contract approval; Prepares minutes of pre-bid/pre-proposal conferences, addenda to Requests for Proposals (RFP)/Invitation for Bids (IFB) and answers written questions from potential bidders and offerors;

Examines bid proposals for responsiveness and responsibility, assessing the need for additional information. Conducts bid openings to evaluate offerors’ suitability for award and may recommend proposals. Prepares reports to evaluate State procurement activity and performance. Verifies Small Business Reserves(SBR), Veteran-Owned Small Business Enterprise(VSBE),and Minority Business Enterprise(MBE) participation

Verifies vendor insurance, bond certificates, and necessary certifications. Provides guidance to paraprofessional staff. Monitors quality control of goods and services received, conducting inspections to ensure ordered items match received products. Evaluates substitutions to confirm they meet or exceed specifications. Collaborates with Finance and QMD on delivery, billing, product, and packaging requirements.

Performs other related duties.

                                                        Procurement Officer II- Option 1            

Experience: Seven years of experience, three years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions and an additional four years of professional contract management experience or professional procurement experience.

                                                        Procurement Officer II- Option 2            

Experience: Six years of experience, two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions and an additional four years of professional contract management experience or professional procurement experience.

Notes:

1. Candidates may substitute certification as a Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the additional four years of the required experience.

2. Candidates for Option 1 positions may substitute the possession of a Bachelor’s degree from an accredited college or university and three years of experience of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions for the required experience.

3. Candidates for Option 2 positions may substitute the possession of a Bachelor’s degree from an accredited college or university and two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions for the required experience.

4. Candidates may substitute additional graduate education at an accredited college or university, at the rate of thirty credit hours for each year for five years of the required experience.

5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Contracting, Industrial Management or logistics specialist classifications or administrative support specialty codes in the procurement or financial management fields of work on a year-for-year basis for the required experience. 

Preferred Qualifications:

 

1. Previous Government procurement experience 

 

1.  Employees in this classification may be assigned duties which require the operation of a motor vehicle.  Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

2.  Employees in this classification who have not already done so must obtain and possess certification as a Procurement Professional Certification from the Maryland Department of General Services within one year of appointment.

In accordance with Section 2-204(b)(6) of the Public Safety Article, candidates for position in this classification may be subject to an initial drug screening and a complete criminal background investigation to include a polygraph examination before permanent appointment can be made. A criminal conviction may be grounds for rejection of the candidate.

Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees. The list will be valid for one year.

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.

*If you have any questions about this recruitment, please contact the Maryland State Police at 410-653-4493.

*TTY Users: Call Maryland Relay

*We thank our Veterans for their service to our country and encourage them to apply

*As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity

*Bilingual applicants and people with disabilities are encouraged to apply

 

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police - Human Resources Division

1201 Reisterstown Road

Pikesville, Maryland 21208

ATTN: Amirah VonHendricks

amirah.vonhendricks@maryland.gov