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Fiscal Officer

ADMINISTRATOR III / STATEWIDE

Recruitment #26-002588-0026

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Introduction



 
When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than one million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.
 
We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind. 

This Statewide recruitment has been opened to establish a list of eligible candidates to be used to fill current and future vacancies occurring in our Local Departments of Social Services throughout the State.  Please indicate the counties in which you are willing to accept employment on your application.

GRADE

18

LOCATION OF POSITION

STATEWIDE

This Statewide recruitment has been opened to establish a list of eligible candidates to be used to fill current and future vacancies occurring in our Local Departments of Social Services throughout the State.  Please indicate the counties in which you are willing to accept employment on your application.

PLEASE NOTE...We have current vacancies at the following location: 

Maryland Department of Human Services
Family Investment Administration
25 S. Charles Street
Baltimore, MD 21201 

Main Purpose of Job

Fiscal Officer (Current Vacancy): 
This position serves as the Fiscal Analyst for the Office of Home Energy Programs (OHEP) and is responsible for monitoring and managing program expenditures, developing budgets and projections, maintaining fiscal accountability of State and federal funds, tracking Blanket Purchase Orders (BPO) obligations in Financial Management Information System (FMIS) and related systems, and producing fiscal reports to ensure accurate financial oversight and compliance with State and federal requirements. 

Administrator III Nature of Work: 
Encompasses administrative staff work related to the administration of departmental policy and overseeing or coordinating agency operations or functioning as a s\Special Assistant to an executive. Employees engaged in overseeing or coordinating agency operations are responsible for planning, organizing, implementing, administering and supervising the interpretation and application of agency policies, directives and procedures designed to accomplish the mission of the agency. Employees functioning as Special Assistants to departmental executives are responsible for program or project review, development, evaluation and coordination. Employees in this classification do not supervise. 

POSITION DUTIES

Fiscal Officer Job Duties (Current Vacancy): 
  • Monitors weekly program expenditures across all OHEP funding sources by reviewing FMIS reports, fiscal trackers, and payment records to ensure accurate reconciliation and compliance with approved budget allocations. 
  • Develops annual and multi-year program budgets based on historical expenditures, projected program demand, and available funding sources. 
  • Produces recurring and ad hoc fiscal reports summarizing expenditures, obligations, projections, and budget utilization for program leadership, DHS Finance, and external stakeholders. 
  • Develops and maintains the annual benefit matrix by analyzing available funding levels, projected caseloads, and average energy costs. 
  • Coordinates with Procurement and Accounts Payable staff to facilitate timely processing of payments, BPO setup, and vendor payments. 

Administrator III Examples of Work: 
When functioning as Administrators overseeing or coordinating agency operations: 
  • Assists in the direction of the daily operations of a unit or division. 
  • Evaluates efficiency of operations and develops, revises and recommends new policies, standards, and workflow procedures, using new technology where appropriate. 
  • Interprets and applies or oversees the application of agency policies, rules and regulations to accomplish the work of the unit or division.
  • Implements new regulations and policies as directed by upper management. 
  • Sets goals and deadlines and oversees the workflow of the unit.
  • Coordinates workflow with administrators of other units in areas of work spanning multiple units.
  • Coordinates leave and staff coverage of unit or division. 
  • Performs other related duties. 
When functioning as Special Assistants to executives: 
  • Researches and compiles information as directed by the executive and may recommend innovative ideas or methods of doing business. 
  • Reviews, evaluates and assists in the development of agency policies and programs.
  • Promotes the work of the agency through frequent contact with interested groups and individuals. 
  • Makes recommendations to upper management and executives concerning new or revised legislation affecting the agency.
  • Develops and recommends new standards, methods of operation and new technology to accomplish the mission of the agency.
  • May work on sensitive and confidential projects requiring discretion and judgment in the release of information. May act as the representative of the executive in meetings and conferences.
  • May act as a liaison between the executive and agency units.
  • May act as team leader for special projects.
  • Performs other related duties.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • One year of experience in a governmental or grant funded fiscal department managing fiscal operations, budgeting, or financial reporting.
  • One year of experience monitoring and projecting program expenditures, benefit payments, and administrative budgets in a Human Service Program or supporting program leadership in fiscal planning and decision-making. 
  • One year of experience developing or maintaining annual and multi-year program budgets. 
  • One year of experience handing confidential information.
  • One year of experience working with internal and external customers or community stakeholders.
  • One year of experience reviewing or evaluating or assisting in the development of agency policies and programs.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. 

If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.   

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS:STATE OF MARYLAND BENEFITS

• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date). 
• Annual Leave – ten (10) days of accumulated annual leave per year.
• Sick Leave – fifteen (15) days of accumulated sick leave per year.
• Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays – State employees also celebrate at least twelve (12) holiday per year.
• Pension – State employees earn credits towards a retirement pension.
• Positions may be eligible for telework. 

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplement questionnaire to: Attention: Cynthia McMillian, Department of Human Services, Examination Services Unit, 25 S. Charles Street, Room 1116-F, Baltimore, MD 21201.

Or, email cynthia.mcmillian@maryland.gov.; voice 410-767-7199.

If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

Do not submit unsolicited documentation. Resumes should not be viewed for a completed state application. 

TTY Users: call via Maryland Relay.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.

We thank our Veterans for their service to our country and encouraged them to apply. 


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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