Introduction
This is a contractual, position specific recruitment for the Maryland Department of Natural Resources, Engineering and Construction. This recruitment will be used to fill current vacancies for the position and may be used to fill future vacancies in the same classification/function. Future vacancies may also be filled via other recruitments. The resulting eligible list will be maintained for one year.
One (1) Long-Term Contractual Vacancy; Full-time; 40 hrs/week; 12 Month Contract with possibility of renewal
GRADE
16
LOCATION OF POSITION
580 Taylor Avenue, Annapolis MD 21401
Main Purpose of Job
This position is responsible for providing fiscal and administrative support through managing
the accuracy and integrity of capital grant financial and statistical information of the
Waterway Improvement Funds (WIF) administered by the Capital Waterway Improvement
Boating Program of the Department of Natural Resources (DNR) Engineering &
Construction (E&C) Unit. This position fiscally administers an annual capital budget of
approximately $15-$25 million of State and Federal funds, authorizes disbursements from all
active grants totaling over $100 million, processes expenditures submitted by Regional
Program Administrators using AP Smartsheet. The position tracks all payments through the
creation, maintenance, updating, and tracking of various spreadsheets, databases, and use of
fiscal work management platforms. This position provides general administrative assistance
to the Boating Program as needed.
The primary entities funded in part by WIF include DNR E&C boating/waterway projects on
state lands, DNR Shore Erosion Control projects associated with boating, DNR Fishing &
Boating Services Hydrographic Division vessel needs, Maryland Natural Resources Police
rescue vessels, National Parks Service public boating facilities, and capital grants to local
governments for public boating facilities and dredging.
In 1966, Natural Resources Article 8-701 established the WIF for the purpose of financing
projects which improve and promote the recreational and commercial capabilities,
conditions, and safety of Maryland’s waterways for the benefit of the general boating public.
Maryland DNR is responsible for administering the mandated WIF capital program, which
assists DNR in meeting goals and objectives related to providing safe public boating access
to the public.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Four years of administrative staff or professional work.
Notes:
1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.
2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.
3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.
4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.
SELECTIVE QUALIFICATIONS
Applicants not using a substitution to meet the minimum qualifications, must have one year of experience in strong accuracy, organizational, administrative, communication, and a high level of proficiency with spreadsheets and word processing. (*job duties must be clearly described in your application to receive credit)
DESIRED OR PREFERRED QUALIFICATIONS
- Experience using Microsoft Excel, preparing and modifying existing complex linked spreadsheets, creating similar worksheets and Google Sheets.
- Experience with tracking budgets, processing expenditures, monitoring timelines, and invoices in relation to grant funded projects.
- Experience using Smartsheet.
- Experience implementing procurement using the Advanced Purchasing and Inventory Control System (ADPICS) portion of the Financial Management Information System (FMIS).
LICENSES, REGISTRATIONS AND CERTIFICATIONS
Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.
SELECTION PROCESS
Please make sure you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not accept information submitted after this date. Applicants who meet the minimum qualifications will be considered for this position. Therefore, it is important that you provide complete and accurate information on your application. Report all education and experience related to the essential functions and qualifications of this position.
For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire.
BENEFITS
Contractual employees who work for an agency covered under the State Employee and Retiree Health and Welfare Benefits Program, have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.
Leave may be granted to a contractual employee at a rate of one hour for every 30 hours worked, not to exceed 40 hours per calendar year.
*Should benefits be available, this information will be discussed at the time of hire
FURTHER INSTRUCTIONS
The online application is strongly preferred. If you are unable to apply online, you may submit a paper application and supplemental questionnaire to: Department of Natural Resources, Human Resources, 580 Taylor Avenue, C-3, Annapolis, MD 21401. The Human Resources unit is not responsible for applications sent to any other address.
Faxed or e-mailed applications will not be accepted. Resumes will not be accepted in lieu of completing the application.
If you are having difficulty with your user account, need to make adjustments to a submitted application or have general questions about the online application system, please contact the MD Department of Budget and Management at
Application.Help@maryland.gov.
Please provide ample time to complete the application template. If you are having technical difficulties submitting an application on the day of the deadline, it is strongly advised that you complete the JobAps physical application template and hand deliver to DNR - HRS at 580 Taylor Avenue, Annapolis, MD 21401 before 4:30 p.m. The Maryland Department of Natural Resources cannot guarantee that late submissions, as a result of technical difficulties, will be accepted.
If you need to make adjustments to a submitted application or if you have general inquiries regarding this recruitment, please contact Adriana Parravano at
Adriana.Parravano@maryland.gov.
Supplemental materials and/or edits to your application will not be accepted once the announcement deadline has passed. Candidates will only be able to submit an application once, so it is extremely important that you are following the application instructions.
TTY Users: call via Maryland Relay
Candidates with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country, and encourage them to apply. As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.
