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ADMINISTRATOR I (510735)

Executive Assistant

Recruitment #26-002586-0021

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Introduction


This is a Skilled Service position with full State of Maryland benefits.

Work that matters.  The Maryland Department of Housing and Community Development (DHCD) is a world-class financial and policy organization, and works at the cutting edge of affordable housing, home-ownership, economic development and neighborhood revitalization.  We manager over $3 billion in single-family and multi-family assets, and provide financial support and critical programs to families, communities, non-profits, businesses and local governments throughout the state.

The Office of the Secretary has an opening for an Executive Assistant.  This position reports directly to the Chief of Staff and provides high-level administrative and operational support to the Executive Team.

DHCD offers a flexible work schedule, telework options, and opportunities for training, advancement, and career growth, along with a supportive workplace culture and a competitive salary.  Our headquarters in Lanham, Maryland, offers ample parking, is served by multiple bus routes, and is a ten minute walk from the New Carrollton Station, which provides access to DC Metro, MARC and Amtrak.
 
 

GRADE

16

This position offers a salary range of $66,314 - $74,290/year, with potential for advancement up to $103,309 based on qualifications, equity, and hiring guidelines.  Initial salary offers are determined by qualifications, experience, and available budget, and typically do not exceed $74,290/year. 

LOCATION OF POSITION

7800 Harkins Road Lanham, MD 20706.

The Department of Housing and Community Development Headquarters is located in Prince George's County across from the New Carrollton Metro stop.

POSITION DUTIES

This role manages complex and evolving executive calendars, aligns scheduling with strategic priorities, and coordinates high-level meetings and engagements.  The position drafts and manages sensitive correspondence with the Governor’s Office, DHCD leadership, senior staff, and federal, state, and local officials, as well as external stakeholders. Serving as a key liaison for the Office of the Secretary, this role facilitates meetings, committees, and workgroups, and plays a critical role in ensuring leadership is prepared, informed, and positioned to make effective decisions. The ideal candidate exercises strong judgment, discretion, and initiative in a fast-paced, high-visibility environment.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate. 

Experience: Four years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

  • Experience supporting senior executives, principals, or leadership teams for federal, state and local public officials and external stakeholders.
  • Experience managing complex calendars, coordinating meetings across multiple stakeholders.
  • Experience in independently drafting, revising, and formatting a range of professional written communications (e.g., emails, meeting agendas, memoranda, letters, and talking points) and tailoring messaging to audience and purpose to support effective business outcomes.       

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please provide sufficient information on your application to document that you meet the minimum qualifications for this recruitment. Unofficial transcripts, certifications or diplomas to document educational or certification qualifications are required. Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted with your application. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925. Successful candidates will be placed on the employment (eligible) list for at least one year. Eligible list may be used to fill future vacancies of the same classification. Successful candidates must document eligibility to work in the U.S. upon hire.

Please note: The Maryland Department of Housing and Community Development is not sponsoring new employees in application of the H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration and Reform Control Act of 1986. Federal regulations prohibit H1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Therefore, it is important that you provide complete and accurate information on your application. Report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are STRONGLY preferred. However, if you wish to submit a paper application, you may mail your application and materials to:

Miles Peterson 

Department of Housing and Community Development

Office of Human Resources 

7800 Harkins Road, Lanham, MD 20706 

All application materials must be received by the filing deadline. If you are unable to upload your transcripts into the system, please send via email to miles.peterson@maryland.gov. Please include the following information in the body of the email: 

  • Attn: Miles Peterson, HR Generalist 
  • Your First and Last Name 
  • Recruitment # 
  • Classification (Job Title) of Recruitment

Incorrect application forms, or resumes in place of the application, will not be accepted. If you are interested in these positions and cannot apply online please fill out the paper application. For questions concerning these positions, please call 301-429-7566. 

TTY Users: call via Maryland Relay. 

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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