FISCAL SPECIALIST

16

100 Community Place

The main purpose of this position is to provide administrative and fiscal support to ensure efficient processing of financial transactions and coordination of departmental fiscal activities. The position assists with accounts payable and receivable functions, maintains accurate fiscal records, reconciles basic financial reports, and supports travel coordination and budget preparation under the direction of higher-level fiscal staff. This role helps ensure that departmental fiscal operations are completed in compliance with State and federal policies and procedures, supporting the agency’s mission of financial accountability and operational effectiveness.

• Process Financial Transactions: Prepare and process invoices, payment requests, and expense reimbursements while ensuring accuracy and compliance with State fiscal policies.
• Maintain Financial Data: Perform data entry in FMIS and Excel to track expenditures, verify financial records, and prepare basic summary reports.
• Reconcile Accounts: Monitor account balances and expenditures, identifying and flagging any discrepancies for senior staff review.
• Coordinate Travel: Manage employee travel authorizations and bookings, ensuring all reimbursements and documentation meet State regulations.
• Support Budget Preparation: Assist with budget monitoring by collecting data and compiling draft reports and information for supervisor review. 
• Manage Fiscal Records: Maintain organized filing systems and provide administrative support for internal audits and reporting requests.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• Two (2) years of experience performing fiscal support work, including processing invoices, payment requests, and reimbursements, utilizing a financial management system (such as FMIS) and Excel to reconcile data and prepare financial reports.
• Two (2) years of experience supporting fiscal operations within a government or public sector environment (i.e.managing tasks such as travel coordination, budget tracking, and accounts payable/receivable in compliance with established fiscal policies.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

The online application process is STRONGLY preferred. If you are unable to apply online, you may email the completed application, supplemental questionnaire, and other materials (if applicable) to the email address below before the filing deadline.