Operations Coordinator

The Maryland State Department of Education is dedicated to supporting a world-class educational system that prepares all students for college and career success in the 21st century. With excellent stewardship from our divisions, we oversee State and federal programs that support the needs of a diverse population – students, teachers, principals, and other educators throughout Maryland.

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Salary based on qualifications and Agency budget allowance.

Nancy S. Grasmick Education Building

200 W. Baltimore Street

Baltimore, MD 21201

Hybrid schedule available (up to three telework days permitted each week).

The Operations Coordinator provides operational support in the management of Tile I programs in the Office of Federal Programs (OFP). The Coordinator reports directly to the OFP Executive Director in the Division of Student Support and Federal Programs. This position provides administrative and office management support to the OFP Executive Director and Title I Director to enhance and facilitate the operation, and maintenance of federal programs to ensure compliance with State and federal guidelines. Key responsibilities include managing workflows, overseeing administrative tasks, maintaining supplies, handling scheduling, and assisting with financial and human resources tasks.

Responsibilities include:

• Provides program management support for Office of Title I from conception to execution, including detailed project planning, implementation, and evaluation.
• Analyzes requests and information and determines best course of action.
• Acquires and allocates resources.
• Provides program and administrative support to the Executive Director of Federal Programs.
• Assists in the development and dissemination of the Local Consolidated ESSA Plan.
• Maintains inventory records and monitors office supplies.
• Serves a liaison to the Office of Human Resources to coordinate staffing and New Employee onboarding.
• Assists in the development of training slides and materials for presentations.
• Assists in preparation and coordination of meetings and events, including scheduling and travel arrangements.  
• Provides administrative support to the Office of Title I.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

• Experience in office management and coordination of multiple managers.
• Proficient in Microsoft Office, Google Suite and online productivity tools.
• Experience working with grants.
• Experience working with or processing financial records, expense reports and/or invoices.
• Experience in accurately preparing monthly reports.
• Experience preparing documents, correspondence and presentations.
• Experience providing coordination and program support to projects and initiatives.

Applicants must consent to a State Police Investigation (fingerprinting) as a routine procedure for all employees with this Agency.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

STATE OF MARYLAND BENEFITS

It is preferred that applicants complete the MD State Government online application for employment. The application must clearly demonstrate that the applicant meets the minimum qualifications for the position. If you are unable to apply online, paper applications can be obtained from the link below and mailed to MSDE Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. If there is a supplemental questionnaire, this must be completed and sent in with your paper application, if you are unable to apply online.

All application materials must be received in our office by the closing date. Postmarks will not be accepted. Applications must be complete to be considered including all related job duties, even if those are also listed on an attached resume. Additional required materials may be uploaded with the online application or mailed to the address listed.

Inquiries can be made to 410-767-0012, TDD 410-333-3045. Appropriate accommodations can be made for individuals with disabilities.

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850. TTY Users: Call via Maryland Relay.

Proof of eligibility to work is required in compliance with the Immigration Reform and Control Act. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply.

We thank our Veterans for their service to our country.