Operations Administrator

Working for the State of Maryland, Treasurer’s Office, can expand your work experience beyond imagination, all while providing valuable service to the citizens of Maryland.

16

Annapolis, MD

The Operations Division of the State Treasurer’s Office (STO) covers a variety of mission critical areas such as procurement, inventory management, building services and more. This position will work closely with the Director of Operations to support the mission and goals of the State Treasure’s Office. This position will assist with agency operations procedures and processes to improve efficiencies, perform and/or oversee administrative responsibilities within the division, and communicate with all division directors to ensure support resources are available to effectuate business operational needs.

 

This position's core responsibilities include assisting with operational policy and procedure development for the whole agency through implementation and management of policies/procedures. This position is heavily involved with inventory management, coordination of agency travel including expense reimbursement requests, equipment maintenance contracts, building services, and other operational functions for STO. 

 

This position will ultimately be responsible for ensuring operational processes are current, compliant, and running smoothly. The ideal candidate demonstrates strong analytical judgement and attention to detail, with the ability to translate complex regulations into clear practical procedures/policies. They proactively assess risk, ensure regulatory adherence, and establish effective procedures that align with the organization’s goals. This individual should excel at tracking implementation and progress using data and reporting tools while monitoring compliance, identify gaps, and drives continuous improvement.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.

• Experience developing, implementing, and monitoring policies and procedures.
• Experience researching, interpreting, applying and/or auditing laws, regulations, guidelines, or other technical specifications.
• Experiencing reviewing and editing fiscal contracts in a legal or title company setting.
• Experience with inventory management and expenses reimbursement an operational setting.
• Knowledge of Federal, State, and Local regulations within the State of Maryland.
• Regulatory compliance experience.
• Proficiency in Microsoft Outlook, Word, and/or Excel.

 Candidate must be willing to work in STO's Annapolis and Baltimore locations.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Candidates will be subject to a background investigation to include driving, credit, and criminal history.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The examination may consist of a rating of your education, training, and experience related to the requirements of the position.  You may be required to complete a qualifications supplement, or the rating may be based on your application.  Therefore, it is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position.

WHY WORK FOR THE STATE OF MARYLAND? 

 

• Job stability and pinnacle experience (we are a Constitutional Office)
• Work-life balance
• Ability to make your mark through public service
• Predictable hours and hybrid teleworking schedules
• Paid holidays 12-13 per year
• Generous paid leave package (annual, sick, personal and compensatory leave)
• State Pension ("defined benefit" plan)
• Tax-deferred supplemental retirement savings plans (401(k) and 457) with $600 State match per fiscal year!
• Free parking
• Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services
• Flexible Spending Account plans for Health Care and Daycare
• State Employees Credit Union

TO APPLY:

Job opportunities within the Maryland State Treasurer’s Office are accessible through JobAps, the Statewide Recruitment, Examination and Applicant tracking system. Go to https://jobapscloud.com/MD/ to apply. Please upload a current copy of your resume with your application.

Electronic application is strongly preferred; however, if you are unable to apply online, you may send a copy of your resume by email to hr@treasurer.state.md.us or fax to 410-260-4090. Any questions regarding this recruitment or the recruitment process may be directed to the State Treasurer’s Office, Personnel Office, at 410-260-7093.