Fiscal Administrator

The Department of Workforce Development and Adult Learning (DWDAL) is seeking a highly skilled and motivated fiscal professional to serve as a Fiscal Administrator.  This is an exciting opportunity to contribute to an organization dedicated to strengthening Maryland's workforce and expanding opportunities for adult learners across the State.

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This position is conveniently located at 100 S. Charles Street in the heart of downtown Baltimore,  just steps away from the vibrant Inner Harbor, offering easy access to restaurants, entertainment, public transportation, and waterfront attractions.

The primary purpose of this position is to ensure the effective and efficient functioning of budget and fiscal processes for all Division of Workforce Development and Adult Learning (DWDAL) programs. DWDAL Programs include Workforce Development, Apprenticeship, Labor Statistics, Adult Education and Correctional Education and the EARN Program. This position serves as back-up for the DWDAL Fiscal Director. The purpose of this position is advising program personnel and keeping them fully informed on the status of their grants and appropriation budgets. It also includes the development, implementation and monitoring of policies, procedures and reporting systems which ensure compliance with State and Federal laws, regulations, and guidelines regarding fiscal operations. This position and DWDAL Fiscal Leadership ensure that sufficient funding is available for DWDAL programs and that funding is spent according to all applicable laws, rules and regulations.

• Back-Up for the DWDAL Fiscal Director, to manage and oversee an annual budget of approximately 200M. Back-Up responsibilities include appropriation budget management, budget requests for future funding years, all aspects of federal grants management, policy and procedure development and implementation, ensuring compliance with state and federal requirements, staff supervision, and keeping DWDAL leadership informed of all pertinent changes and issues. Authorized signatory for the DWDAL Fiscal Director as needed. 
• Supervision of two DWDAL fiscal staff, including all aspects of staff management (recruitment, hiring training, evaluation, progressive discipline).  
•  Provide fiscal technical assistance and guidance to sub-grantees, MOU partners, and DWDAL program staff for assigned grants and programs.  
• Prepare, process, and track funding documents for assigned grants and programs. 
• Prepare and analyze budgets; track budget/grant utilization and expenditures for assigned grants and programs. 
• Closeout State fiscal year, MOUs and Grants for assigned grants and programs.  
• Manage contracts, payments and revenues for all DWDAL grants and programs.  
• Support auditors and monitors in auditing and monitoring functions for assigned grant and programs.  
• Other duties as assigned as they relate to DWDAL fiscal, accounting and procurement functions.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of Master's degree from an accredited college or university for five years of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

Applicants must meet all minimum qualifications and selective qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

The following qualifications are preferred but not required.  Please include clear and specific information in the job duty section of your application regarding your qualifications.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment/fraud.  Any type of debt may have an impact  on whether or not a candidate is offered employment.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified/ Better Qualified or Qualified and placed on the eligible (employment) list for at least one year. Resumes are acceptable as additional information only.  However, the application must be completed in its entirety or it will be subject to rejection . All information concerning the qualifications/including any required documentation (diploma/ transcript/ certificate/ etc. ) must be submitted and received by the closing date.  Information submitted after this date will l not be considered. Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire.  For further information/you may call International Consultants of Delaware/Inc. (302) 737-8715 or World Education Services Inc. 1 -800-932-3897 or (202) 331 -2925.

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma/transcript/certification/ license/ etc. ). Please include clear/ detailed and specific information on your application regarding experience qualifications related to the minimum qualifications/desired/ and/or selective qualifications of the position . Successful candidates will be placed on the certified list categorized as Best Qualified/ Better Qualified/or Qualified. The certified can be used by LABOR for a period of one year.

STATE OF MARYLAND BENEFITS

The online application is strongly preferred.  However, if you are unable to apply online or having difficulty with your login or password, please contact DBM's Helpdesk directly at (410)767-4850 (8:00 am to 5:00 pm daily except for Holidays and weekends.  After business hours please submit an email request to Application.Help@maryland.gov. U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. If you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or email at erin.alston1@maryland.gov. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.  PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION.