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Lead Federal Fiscal Administrator

ADMINISTRATOR III SUPERVISOR

Recruitment #26-002576-0013

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Introduction



 
When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.
 
We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind. 

GRADE

18

LOCATION OF POSITION

Maryland Department of Human Services
Social Services Administration/Title IV-E Compliance & 
Eligibility Unit - Budget 
25 S. Charles Street 
Baltimore, MD 21202  

Main Purpose of Job

The primary purpose of the Title IV-E Fiscal & Compliance Administrator is to manages, tracks and ensures compliance with Title IV-E funding related to foster care, adoption, guardianship and prevention services. The role is responsible for all financial aspects of Title IV-E funding from monthly, quarterly, and annual reporting. Internal and external stakeholder funding requirements necessitate the submission of reports. Collaborate with child welfare fiscal and budget staff to include all 24 local departments of social services, Department of Human Services (DHS) central Office of Budget & Finance (OBF), and the Department of Juvenile Services (DJS) IV-E unit and finance department. Work to prepare and manage IV-E cost allocations for IV-E eligible services and activities. Assist with accurate and timely submission of IV-E claims. 

POSITION DUTIES

Compliance & Claiming: 
  • Ensures all expenditures charged to Title IV-E meet federal eligibility requirements and assist with timely and accurate submission of claims. 
  • Ensures every expenditure aligns with federal guidelines for Title IV-E programs. 

Documentation and Record-Keeping: 
  • Maintains comprehensive and accurate documentation. 
  • Develops and ensures internal controls are implemented for integrity and accessibility of all financial and programmatic data. 

Timely and Accurate Claim Submission: 
  • Submits Title IV-E claims is highly time-sensitive and requires precision. 
  • Compiles eligible expenditures, categorizing them correctly according to federal guidelines, and submitting claims through established electronic systems within specified deadlines.

Audit Readiness and Response:  
  • Proactively identifying and addressing potential areas of non-compliance, conducting internal reviews, and ensuring that all necessary documentation is readily available. 

Financial Reporting and Analysis: 
  • Tracks expenditure patterns, identifying trends, and providing insights into the financial health of the Title IV-E program. 
  • Provides responses to requests for program/financial information and documentation that supports and defends DHS's Title IV-E program and claims in all audits and reviews.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Six years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and two years of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • One year of experience managing, tracking, or ensuring compliance with federal or state grant funding for a human services allocations or child welfare funding streams.
  • One year of experience preparing complex financial reports and monitoring fiscal accountability.
  • One year of experience using Enterprise Resource Planning (ERP) financial software (e.g., Financial Management Information System (FMIS), Real-time State Treasury Accounting and Reporting System (RSTARS) or automated child welfare eligibility and tracking systems.
  • One year of experience serving in a supervisory capacity or as a lead worker.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date). 
• Annual Leave – ten (10) days of accumulated annual leave per year.
• Sick Leave – fifteen (15) days of accumulated sick leave per year.
• Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays – State employees also celebrate at least twelve (12) holiday per year.
• Pension – State employees earn credits towards a retirement pension.
• Positions may be eligible for telework.

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplement questionnaire to: Attention: Trelia Gunter, Department of Human Services, Examination Services Unit, 25 S. Charles Street, Suite 1100, Baltimore, MD 21201.

Or email trelia.gunter@maryland.gov.; voice 410-767-7416.

All mailed documents must include the applicant's name and the job number and must be received by 5 p.m. on the closing date. Resumes will NOT be accepted in lieu of completing the application. 

If additional information is required, the preferred method is to upload. If unable to upload, please email requested information only to trelia.gunter@maryland.gov. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time. 

TTY Users: call via Maryland Relay.
 
If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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