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Asset Management Administrator

ADMINISTRATOR II SUPERVISOR

Recruitment #26-002575-0003

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Introduction



 
When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.
 
We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind. 

GRADE

17

LOCATION OF POSITION

Maryland Department of Human Services 
Division of Administrative Operations, Asset Management
25 S. Charles Street 
Baltimore, MD 21201  

Main Purpose of Job

The primary function of this position is to serve as a Senior Asset Management Supervisor and operations leader with statewide responsibility for directing, coordinating, and overseeing a complex, high-value government asset management program for the Maryland Department of Human Services (DHS), spanning the Central Office, 24 Local Departments of Social Services (LDSS), and multiple satellite facilities across the state. Provides executive-level leadership over the agency’s Asset Management program, which is strategically divided into two core functional units—Inventory Control and Excess Property—ensuring full lifecycle governance of state-owned assets from acquisition, active use, and tracking through surplus, redistribution, and final disposition in compliance with Department of General Services (DGS) regulations, COMAR requirements, and the DHS Administrative Procedures Manual (APM). 

POSITION DUTIES

Supervision & Leadership 
  • Oversees and guides staff responsible for conducting annual site visits and physical inventories of sensitive and non-sensitive equipment across all DHS and Local Department locations. 
Asset & Inventory Management
  • Provides statewide oversight of the Asset Management database for all Maryland Department of Social Services (DSS) offices across all 23 counties and Baltimore City, ensuring the accuracy, integrity, and reconciliation of approximately 200,000 fixed assets valued at over $957 million, requiring continuous coordination across multiple jurisdictions, reporting units, and administrative structures.
Audits, Reports, Analysis & Compliance 
  • Oversees the preparation of highly detailed, accurate, and time-sensitive audit responses related to statewide asset inventory, valuation, tracking, reconciliation, and regulatory compliance. 
Policy Development & Training
  • Works with the Office of Technology team in developing and structuring new inventorying systems. 
Systems & Process Improvement
  • Leads and supports the conceptual architecture, design enhancement, and modernization of the statewide Asset Management database, including advanced participation in system requirements gathering, workflow engineering, data structure optimization, and end-user functionality testing. 
  • This includes translating complex operational requirements into technical specifications for IT development teams while ensuring compliance with statewide financial reporting standards.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for each year up to four years of the required experience.

2. Candidates may substitute the possession of a Bachelor's degree from an accredited college or university and one year of experience in administrative staff or professional work for the required experience.

3. Candidates may substitute the possession of a Master's degree from an accredited college or university for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year-for- year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • One year of experience supervising inventory, warehouse, asset management, or supply chain operations.
  • One year of experience with procurement, receiving, distribution, and surplus property procedures.
  • One year of experience conducting audits, reconciliations, and physical inventory counts.
  • One year of experience with inventory accuracy, loss prevention, and asset accountability procedures.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

EXAMINATION PROCESS

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be asked to complete a supplemental questionnaire.  The supplemental questionnaire may be used as part of the rating process.  Therefore, it is important that you provide complete and accurate information on your application.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date). 
• Annual Leave – ten (10) days of accumulated annual leave per year.
• Sick Leave – fifteen (15) days of accumulated sick leave per year.
• Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.
• Holidays – State employees also celebrate at least twelve (12) holiday per year.
• Pension – State employees earn credits towards a retirement pension.
• Positions may be eligible for telework.

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplement questionnaire to: Attention: Trelia Gunter, Department of Human Services, Examination Services Unit, 25 S. Charles Street, Suite 1100, Baltimore, MD 21201.

Or email trelia.gunter@maryland.gov.; voice 410-767-7416.

All mailed documents must include the applicant's name and the job number and must be received by 5 p.m. on the closing date. Resumes will NOT be accepted in lieu of completing the application. 

If additional information is required, the preferred method is to upload. If unable to upload, please email requested information only to trelia.gunter@maryland.gov. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time. 

TTY Users: call via Maryland Relay.
 
If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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