Introduction
Join Us in Making a Difference at DJS!
The Maryland Department of Juvenile
Services (DJS) is dedicated to transforming young lives, creating safer
communities, and fostering equitable systems. We are seeking passionate
individuals for the role of Administrative Aide Supervisor, so come join our team and make a
meaningful impact on youth and the community at DJS!
GRADE
11
LOCATION OF POSITION
Department of Juvenile Services
14735 Main St, Suite M0400
Upper Marlboro, MD 20774
Main Purpose of Job
Manage Daily Office Functions
Provides secretarial support by managing and maintaining the office and lending support to the supervisors, including compiling monthly CMS office day duty calendar, and completing typing assignments accurately, completely, and within prescribed time limits. Compose correspondence to include but not limited to court memos, emails, and appointment letters and review and screen telephone communications for CMS and CMS Supervisor.
This position is responsible for providing administrative and secretarial support to the
Upper Marlboro County Office, including Court Services, Community Detention (CD),
Rapid Response, Electronic Monitoring (EM), Case Management Supervisors, Case
Management Specialists, and assigned stakeholders.
The position also supervises lower level clerical staff and serves as the Office Manager for the Upper Marlboro Office.
POSITION DUTIES
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Four years performing secretarial work or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
DESIRED OR PREFERRED QUALIFICATIONS
The preferred candidate for this position may possess any of the following qualifications:
• At least two years of experience working for a senior-level manager, administrator, or executive managing calendars.
• At least one year of experience working with Microsoft Office Suite.
• General experience with a database.
• At least one year experience supervising lower level staff.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
NOT APPLICABLE.
SPECIAL REQUIREMENTS
Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.
SELECTION PROCESS
Please ensure that your completed application includes sufficient information to demonstrate that you meet the qualifications for this recruitment. All documentation related to your qualifications must be submitted by the closing date; information received after this date will not be considered. Candidates who meet the qualifications will remain on the certified eligible list for a period of one (1) year. This list may also be used to fill similar positions within this classification in the future.
EXAMINATION PROCESS
The assessment will involve a rating of your application based on your education, training, and/or experience as it relates to the position's requirements. Therefore, it is essential that you provide complete and accurate information on your application. Incomplete applications will not be accepted. Please report all relevant experience and education.
For education obtained outside the U.S., you will be required to provide proof of equivalent American education, as determined by a Foreign Credential Evaluation Service, at the time of hire.
Please complete the supplemental questionnaire, if applicable. They will be used when rating applications.
Please note that your answers on the supplemental questionnaire must correspond to the information provided on your completed application to receive credit. Missing or incomplete supplemental questionnaires may impact the overall rating of your completed application.
BENEFITS
FURTHER INSTRUCTIONS
The online application process is STRONGLY recommended. However, if you are unable to apply online, you may submit a completed paper application and supplemental questionnaire responses via email or fax to the addresses provided below. If using fax or regular mail, ensure each page includes your First and Last Name, the Recruitment Number (located at the top of the posting), and the last four digits of your SS#. Paper application materials must be received by 5:00 PM on the closing date for the recruitment. Applications received after this time, or those with incorrect forms, will not be accepted. Postmarks will not be considered.
Maryland Department of Juvenile Services
OHR-Recruitment & Examination Unit
217 E. Redwood Street
Baltimore, MD 21202
Attn: Tabitha Andrews Recruitment #26-002573-0001
Fax number 410-333-4188
TTY Users: call via Maryland Relay
If you are having difficulty with your user account or have general questions about the online application system, please contact the Maryland Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.
Should additional information regarding this recruitment be required, please contact the Maryland Department of Juvenile Services, Recruitment and Examination Unit at djs.careers@maryland.gov. Include the Recruitment Title/Number that is located at the top of the bulletin.
As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.
DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.
Bilingual applicants and people with disabilities are welcome to apply for all recruitments.
We welcome experienced professionals transitioning from federal service to explore rewarding career opportunities.
