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ADMINISTRATIVE AIDE

Recruitment #26-002572-0009

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Introduction

The Maryland Department of General Services (DGS) supports State and local government agencies, as well as local non-profit organizations and the citizens of Maryland, by providing facilities management, real estate and surplus property services, as well as security and law enforcement for State buildings. DGS is also responsible for a full spectrum of facilities engineering, design and construction services, almost $1 billion in annual contract administration, and overseeing the State procurement process. Here at DGS, we truly Do Great Service… Consider joining our team!  
 

GRADE

ASTD11

LOCATION OF POSITION

Annapolis State Office Complex
29 Saint Johns Street
Annapolis MD 21401

Main Purpose of Job

The primary purpose of this position is to provide administrative support to the Division Commander of the Field Operations Bureau of the Maryland Capitol Police, as well as to all members of that Bureau. The individual in this role supports the agency's mission by facilitating and documenting departmental activities and ensuring effective communication both within the agency and with external stakeholders.

POSITION DUTIES

Duties include, but are not limited to:

1. Assists in processing and maintaining all records related to the Annapolis Division, including but not limited to payroll, personnel files, performance evaluations, training records, and certification records.
2. Acts as liaison responding promptly and accurately to special requests made by the Chief of Police, Members of the headquarters division of the Maryland Capitol Police, Department of General Services, and the public. 
3. Transcribes taped police interviews in cases of incidents, complaints, or allegations made against the department and department staff.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Experience establishing, revising, and implementing office procedures.
2. Experience managing telephone calls, welcoming visitors, and coordinating appointments and interviews. 
3. Experience maintaining the confidentiality of records and reports.

SPECIAL REQUIREMENTS

Demonstrate the ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

It is important that you provide complete and accurate information on your application. Please include all experience and education that is related to this position. All information concerning your qualifications must be submitted by the closing date; information submitted after the closing date will not be considered.  Credit is given for relevant part-time, temporary, or volunteer experience based on the number of hours worked per week; you must include the time spent on such activities on your application.

Note that for any position requiring a college degree or college credit, you will be required to submit a college transcript prior to being offered a position.  You may submit your transcript as part of the application process.  

The examination for this position will consist of a rating of your education, training, and experience related to the requirements of the position. Successful candidates will be placed on the employment eligibility list categorized as BEST QUALIFIED, BETTER QUALIFIED, or QUALIFIED.  

The eligibility list will be valid for one year and may be extended.  The list will be used by the hiring authority to select employees for interviews. Eligible lists may be used to fill future vacancies of the same classification.  

Please note, selected candidates may be required to complete and successfully pass a State and Federal fingerprint background check prior to being hired.

You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply.

BENEFITS

The State of Maryland offers a generous benefits package that includes:

- Tuition reimbursement, if funding is available, for those who qualify
- Free mass transit in Baltimore & Annapolis
- Generous paid leave that increases with years of service 
- Paid holidays
- Health coverage with low out-of-pocket costs
- Employee & employer contributory pension plan

 

Click on the link below for more information

STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Contact Keri.Williams1@maryland.gov or call 410-767-5081 with questions about this recruitment.  The online application process is STRONGLY preferred. Apply online at dgs.maryland.gov – Human Resources > Employment > Current Openings. If you are unable to submit your application online, please send your paper application to: Human Resources, Dept. of General Services, 301 W. Preston St., Suite 1311, Baltimore, MD  21201 by the closing date and time. TTY Users: call via Maryland Relay.

 

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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