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ADMINISTRATIVE AIDE - Office Manager

Recruitment #26-002572-0006

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Introduction

This is a twelve month position in the Chief Educational Program Officer’s office of the Columbia Campus of the Maryland School for the Deaf.

The Maryland School for the Deaf provides an inclusive, language-rich environment for deaf and hard of hearing students from birth through age 21. Rooted in a bilingual education approach, we ensure full access to American Sign Language and English across comprehensive academic, extracurricular, and student life programs. In partnership with families and communities, we empower students to think critically and develop a sense of self and belonging.

GRADE

ASTD11

LOCATION OF POSITION

MSD, Columbia Campus, 8169 Old Montgomery Road, Ellicott City, MD 21043

Main Purpose of Job

The Administrative Aide performs a variety of complex secretarial, clerical, and office management duties for the Chief Educational Program Officer’s office.

POSITION DUTIES

Maintains front desk coverage, manages entry to the building for all visitors, and responds to phone calls to the main office.

Acts as the Database Manager for the student information system, including student registration, student attendance, and report cards.

Coordinates substitute coverage for all departments and supports other secretaries.

Processes and maintains logs for field trips, purchase orders, and supply room requests.

Creates flyers, prepares and distributes the weekly staff newsletter, and processes all campus mail.

Assists with duties that relate to lunch ticket sales for staff, daily student transportation, internships, volunteers, and campus events.

Supports the Chief Educational Programs Officer’s office operational needs.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Proficient in or able to carry a conversation in American Sign Language.

Candidates should be able to use a video phone.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

New hires are subject to a criminal background investigation at their own expense.  (Maryland Code, Family Law Article 1, Sections 5-560-568)

Candidates will need to provide three letters of recommendation with their application.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred.  If you are unable to apply online, you may submit via mail, e-mail, fax, or deliver in person before the closing date and time.  Please include your name and recruitment number on any documentation to ensure timely processing.  Resumes will NOT be accepted in lieu of completing the online or paper application.  Additional or supplemental information must be submitted by the closing date and time. Application inquiries or supplemental information can be directed to the following:

Mailing Address: Maryland School for the Deaf Recruitment Department, P. O. Box 894, Columbia, MD 21044

E-mail: emily.hicks@msd.edu

Phone: 410-696-3031, TTY Users: call via Maryland Relay

Fax: 410-696-3084

Individuals from traditionally underserved and underrepresented groups are strongly encouraged to apply. Bilingual applicants are encouraged to apply.  As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.  We thank our Veterans for their service to our country, and encourage them to apply.




Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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