INVENTORY CONTROL SPECIALIST

It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

PLEASE FILL OUT THE APPLICATION COMPLETELY.

➢The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.

➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.

➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A".

➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.

➢ Failure to comply with these instructions may result in disqualification.

➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates.

Department of Maryland State Police

State Property Unit

7765 Washington Blvd.

Jessup, MD 20794

This position will be responsible for receiving, accounting, and accurate recording of capital equipment, tracking movement of inventory, inventory reconciliation and preparation of excess property disposal, and missing and stolen reports in accordance with State laws, regulations, standards and procedures, and Department of General Services Inventory Control Manual.

Capital Equipment Duties/Functions:

Collects the annual capital equipment inventories submitted by the barracks/locations to the Department Property Section via electronic devices, such as, scanned and or Excel worksheet reports to ensure compliance with submission due dates and all applicable policies and standards required by the Department of General Services and/or the Department of the Maryland State Police.

Verifies the annual capital equipment inventories received in the Department Property Section for accuracy and completeness. Identify any incomplete or insufficient annual capital inventory reports and return them to the Accountable Property Officers with explanations and request corrected reports within set time.

Maintains and updates the master inventory database inventory records system using the MSP Form 195s, and MSP Form 119s received from the barracks/locations in reference to acquisitions, transfers, and disposals.

Reconciles the master inventory detail database inventory records to the annual inventory records submitted by the barracks/locations and issues exception reports to resolve any discrepancies.

Instructs and/or trains, and a resource to the MSP Accountable Officers for all locations on the proper handling and procedures on documenting the physical annual capital equipment inventory.

Performance of Monthly Receiving Duties:

Receives capital equipment and complete the capital equipment entries into the master inventory database and the Fiscal Management Information System (FMIS). Compare packing slips with purchase orders, and review packing slips to ensure they are complete and accurate. Resolves any discrepancies. Barcode and package capital equipment after verification of an accurate shipment. Notifies the requester to pick up capital equipment and ensures the requisition is signed by the receiving party.

Maintains records related to receipt, issuance, and control of capital equipment. Catalog and maintain electronic copies of all requisitions, invoices, and packing slips for all purchase orders and credit card orders.

Performance of Alternate Department Property Officer:

Serves as the Alternate Department Property Officer as defined by the Department of General Services. Responsible for all State property acquisitions and disposals in the absence of the Department Property Officer.

1. Initiates and implements internal inventory control procedures and makes recommendations for improvements.

2. Coordinates and initiates action to take physical inventories of capital equipment.

3. Maintains inventory records for fixed assets.

4. Receives and assesses Excess Property Declarations from the Property Unit. (Determines is the excess property is needed by the Department, the accuracy of the declaration, and forwards declarations when property is no longer needed).

5. Reports missing and stolen property in accordance with DGS policies and procedures.

6. Reconciles physical inventories to inventory records.

7. Reconciles inventory records to the control account.

8. Verifies reconciliation of individual inventory records with physical
counts by random sampling.

9. Certifies completeness and accuracy of the Department's physical inventories.

10. Ensures the completion of the Department's Annual Inventory Report.

Assists Department Property Officer/Command Staff to update and prepare all required reports to administer the inventory program, and any other duties and/or tasks as assigned.

Attend all mandatory trainings and seminars required to perform essential job functions. 

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years of experience in the disposal of surplus equipment, materials and supplies.

Notes:

1. Candidates may substitute education at an accredited college or university may be substituted at the rate of 30 credit hours for each year of experience, for up to 2 years of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Supply and Logistics classifications or Supply and Materials Control and Management specialty codes in the supply field of work on a year-for-year basis for the required experience.

Preference will be given to applicants who possess the following preferred qualifications. It is important that you include clear and specific information on your application regarding your qualifications.

Preferred Qualifications:

1. Knowledge and/or experience with the State of Maryland Department of General Services / Maryland State Police policies and standards for the collection of capital equipment property and inventories.

2. Experience at a large, high-volume facility receiving, accounting for and accurately recording capital equipment to include tracking the movement and reconciliation of inventory.

3. Experience using the State of Maryland’s Financial Management Information System (FMIS) and other proprietary inventory databases, including material handling and the use of barcoding and barcode scanning equipment.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application.  Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED OR QUALIFIED and remain eligible for consideration for at least one (1) year from the date of examination. The list will be used by the hiring agency to select employees.  

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application.  Report all experience and education that is related to this position. Applicants may be given a physical examination and will be subject to an interview, background investigation, polygraph examination and substance abuse testing.

STATE OF MARYLAND BENEFITS

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: Kirsten M. Clouse

Kirstenm.clouse@maryland.gov

*If you have any questions about this recruitment, please contact the Maryland State Police at 410-653-4349. 

*TTY Users: call via Maryland Relay.

*We thank our Veterans for their service to our country and encourage them to apply.

*As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

*Bilingual applicants are encouraged to apply.

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.