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DIVISION COORDINATOR

ADMINISTRATIVE OFFICER III

Recruitment #26-002247-0032

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Introduction

Maryland Department of Labor, Division of Labor and Industry (DLI), is currently accepting applications from qualified candidates for a Division Coordinator (Administrative Officer III).

The DLI team is passionate about our mission of protecting and promoting workplace rights and the health and safety of workers and the public.  The Division Coordinator is a key role within the Division, reporting directly to the Commissioner and partnering closely with each of our Division’s units (Wage and Labor Standards, Occupational Safety and Health, Public Safety and Building Codes).  This position serves as the primary point of contact for administrative needs and represents the Division of Labor and Industry across its eight separately budgeted enforcement programs. The role ensures coordination, consistency, and effective communication among programs while supporting the Commissioner’s priorities and operational objectives.

As a member of the DLI team, you can build a fulfilling career while enjoying a comprehensive benefits package, including medical and dental coverage, paid time off (vacation and sick leave), participation in the State pension plan, supplemental retirement options, and membership in the Maryland State Employees Credit Union.

GRADE

15

LOCATION OF POSITION

10946 Golden West Drive, Hunt Valley, MD 21031

Main Purpose of Job

This position is the main point of contact for administration needs and serves to represent the Division of Labor and Industry with program and agency management, sister agencies and offices, and stakeholders. This position oversees executive level communications and handles communications and filings associated with legal proceedings under the authority of the Commissioner of Labor and Industry; coordinates scheduling; and handles sensitive information on behalf of the Commissioner and Deputy Commissioner; coordinates and manages appointments, scheduling, agendas, and minutes for the Advisory Boards for the Division’s units (the Amusement Ride Safety Advisory Board, the Maryland Occupational Health and Safety Advisory Board, and the Board of Boiler Rules); manages the Division’s headquarters and 6 leased field office locations, including assessing needs and coordinating with the Office of General Services for building maintenance and cleanliness, security, capital asset management, etc.

POSITION DUTIES

Serve as primary administrator to the Division's Office of the Commissioner. Manages scheduling, oversees the various units access to contracted services, and handles sensitive legal communique on behalf of the office of the Commissioner. This position also establishes procedures, cost sharing, and assigns tasks to the various Program Managers on behalf of the Commissioner of Labor and Industry.

Manages and coordinates various Advisory Boards in the Division, including the Maryland Occupational Safety and Health Advisory Board, the Board of Boiler Rules, the State Amusement Ride Advisory Board, and the Maryland Building Rehabilitation Advisory Board. This includes determining when various board meetings are required to be held according to authorizing statute, coordinating with the various units and board members for scheduling, and working with Assistant Attorneys General to finalize minutes and actions voted on. This position also represents the Division with the Governor's Appointments Office to make recommendations for membership, attend meetings, and ensure the Maryland Manual is accurate.

Serves as the main point of contact for each of the 8 units to provide guidance on procurement, assess office/building needs, implement security protocols, coordinate joint contractual services, review for approval all out of state travel requests, and resolves discrepancies, and approves invoices for the agency. This position is responsible for security and badge access, coordination with the Office of General Services for all leased buildings for electrical, plumbing, maintenance, repair, cleaning, lease services, and emergency action plans. This position also manages and coordinates with Department of Information Technology for all leased spaces internet access and wi-fi hubs.

Other duties and projects as assigned throughout the year.

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of administrative staff or professional work.

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year up to two years of the required experience. 

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.  

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.

At least 1 year of professional experience providing administrative support in a complex or executive office environment, including managing executive schedules, handling confidential or sensitive communications, and coordinating work or activities across two or more organizational units.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

Experience managing facilities or operations across multiple sites, including building maintenance, security or badge access, and coordination with external agencies.

Experience coordinating advisory boards, including scheduling meetings, ensuring compliance, and working with legal or gubernatorial offices.

Experience using FMIS and/or applying State procurement, purchasing, or expense policies across multiple units or divisions.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

Please note: A resume may be attached as supplemental information; however, only the information provided in the application will be reviewed and considered in the evaluation process.

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

For positions that require Bachelor/Master Degree etc:

Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.


EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

This is a full-time, permanent position and eligible for full State benefits, which include:

● Flexible hours

● Paid holidays 12-13 per year

● Generous paid leave package (annual, sick, personal and compensatory leave)

● State Pension ("defined benefit" plan)

● Tax-deferred supplemental retirement savings plans (401(k) and 457)

● Comprehensive, subsidized health, dental and prescription plans with little to no    deductibles, free generic prescriptions, and free preventative health services

● Flexible Spending Account plans for Health Care and Daycare

● State Employees Credit Union

To learn more, please click this link: STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However, if you are unable to apply online, or having difficulty with your login or password, please contact DBM's Helpdesk directly at (410) 767- 4850 (8:00 AM to 5:00 PM daily, except for holidays and weekends). After business hours, please submit an email request to Application.Help@maryland.gov.

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status.

If you are unable to apply online, or encounter difficulty attaching required or optional documentation, You may submit via email to brianna.freeman1@maryland.gov. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

Maryland Department of Labor/Office of Administration

Attn: Division Coordinator #26-002247-0032 BF
100 S. Charles Street, Tower I, Ste. 5000
Baltimore, MD 21201

The MD State Application Form can be found online

Maryland Department of Labor is an equal opportunity employer. It is the policy of MD Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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