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PROPERTY OFFICER

ADMINISTRATIVE OFFICER III

Recruitment #26-002247-0018

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Introduction

GRADE

15

LOCATION OF POSITION

DJS/Support Services, Logistics Unit - (Prince George’s Co.)
Cheltenham, MD

Main Purpose of Job

Join Us in Making a Difference at DJS!

The Maryland Department of Juvenile Services (DJS) is dedicated to transforming young lives, creating safer communities, and fostering equitable systems. We are seeking passionate individuals for the role of Property Officer (Administrative Officer III), so come join our team and make a meaningful impact on youth and the community at DJS!

The main purpose of the Property Officer position will be to assist in the management of DJS assets. This role supports the management, ordering, disposal, and reconciliation of over 10,000 assets valued at more than $158 million by coordinating physical inventories with departmental units and staff in accordance with DJS Internal Inventory Procedures and the Statewide Inventory Control Manual.

Key responsibilities may include, but are not limited to:
  • Managing inventory for assigned areas, including ordering, receiving, storage, disbursement, and disposal of assets. Maintain accurate records and assist in coordinating physical inventories with Property Officers and departmental staff. Maintain a computerized database of fixed assets.
  • Submitting inventory forms to the Logistics Buyer Division to support efficient ordering, minimize excess, and reduce waste. Coordinate delivery of items and ensure accurate entry into inventory systems.
  • Conducting site visits to review equipment and property, maintain inventory accuracy, reconcile records to control accounts, and provide documentation certifying the completeness and accuracy of the agency’s physical inventory.
  • Completing required forms to dispose of excess property and travel as necessary to facilitate proper disposal according to DJS and DGS policies.
  • Attending mandatory trainings to remain up to date on inventory standards and departmental procedures, and provide support as needed across inventory-related tasks.
  • Performing other duties as assigned to support the mission and operations of the department.

MINIMUM QUALIFICATIONS

Education:   Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three (3) years of administrative staff or professional work.

Notes:

1. Candidates may substitute thirty (30) college credit hours from an accredited college or university for each year up to two (2) years of the required experience. 

2. Candidates may substitute the possession of a Bachelor's degree from a college or university for the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular use of independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

The preferred candidate for this position may possess any of the following:
  • Possession of a bachelor’s degree (or higher) in accounting, finance, business administration, logistics, supply chain management, or a closely related field
  • Experienced in maintaining and updating fixed asset databases or inventory management systems. (e.g., Asset Panda, IBM Maximo)
  • Experience conducting physical inventories of 1,000+ assets with a high level of accuracy, including reconciling records to control accounts
  • Experienced in coordinating logistics for receiving, distributing, and disposing of property in accordance with agency policies and procedures
  • Proficient in MS Office Suite, with demonstrated ability to use Excel for inventory tracking, reporting, and data reconciliation
  • Skilled in organizing and coordinating multiple asset management tasks simultaneously in a fast-paced environment

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please ensure that your completed application includes sufficient information to demonstrate that you meet the qualifications for this recruitment. All documentation related to your qualifications must be submitted by the closing date; information received after this date will not be considered. Candidates who meet the qualifications will remain on the certified eligible list for a period of one (1) year. This list may also be used to fill similar positions within this classification in the future.

EXAMINATION PROCESS

The assessment may involve a rating of your application based on your education, training, and/or experience as it relates to the position's requirements. Therefore, it is essential that you provide complete and accurate information on your application. Incomplete applications will not be accepted. Please report all relevant experience and education. For education obtained outside the U.S., you will be required to provide proof of equivalent American education, as determined by a Foreign Credential Evaluation Service, at the time of hire. Please complete the supplemental questionnaire, if applicable. They will be used when rating applications. Please note that your answers on the supplemental questionnaire must correspond to the information provided on your completed application to receive credit. Missing or incomplete supplemental questionnaires may impact the overall rating of your completed application.

Resumes will not be accepted in lieu of a completed application.

If you are a Veteran applying for this position, please submit your DD 214 Long Form with your completed application to receive proper credit.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY recommended. However, if you are unable to apply online, you may submit a completed paper application and supplemental questionnaire responses via email or fax to the addresses provided below. If using fax or regular mail, ensure each page includes your First and Last Name, the Recruitment Number (located at the top of the posting), and the last four digits of your SS#. Paper application materials must be received by 5:00 PM on the closing date for the recruitment. Applications received after this time, or those with incorrect forms, will not be accepted. Postmarks will not be considered.

Maryland Department of Juvenile Services
OHR-Recruitment & Examination Unit
217 E. Redwood Street Baltimore, MD 21202
Attn: Recruitment # 26-002247-0018
Fax number 410-333-4188
TTY Users: call via Maryland Relay

If you are having difficulty with your user account or have general questions about the online application system, please contact the Maryland Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov. 

Should additional information regarding this recruitment be required, please contact the Maryland Department of Juvenile Services, Recruitment and Examination Unit at djs.careers@maryland.gov. Include the Recruitment Title/Number that is located at the top of the bulletin.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State’s diversity.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

Bilingual applicants and people with disabilities are welcome to apply for all recruitments.

Candidates with lived experience relating to the criminal/juvenile legal system are encouraged to apply.

We welcome experienced professionals transitioning from federal service to explore rewarding career opportunities.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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