ADMINISTRATIVE SPECIALIST III

We encourage you to consider an exciting career with the Maryland Department of the Environment (MDE). If you are dedicated to protecting and preserving Maryland's air, water, land resources, and safeguarding the health of all its citizens, we invite you to apply and become a part of our team.

 

MDE is committed to a mission of protecting and restoring the environment for the health and well-being of all Marylanders, with a vision of healthy, vibrant, and sustainable communities and ecosystems throughout the state.

PLEASE FILL OUT THE APPLICATION COMPLETELY.

STD0012

MDE - Land and Materials Administration 

The position supports the Rental Registration unit by providing compliance assistance to the regulated community, entering data, and processing registration transactions. The role includes daily communication with the public through phone or email. The incumbent must interpret Maryland statutes and regulations to evaluate compliance with the law. The incumbent may also provide administrative support to the Lead Health Surveillance Unit. The surveillance component of this position includes evaluation of medical lab reports for blood lead reference levels and notifying families and property owners of health risks. The incumbent may coordinate with health care workers and inspectors to refer patients for environmental investigations and case management.

Case Coordination and Data Management:

Coordinates with healthcare workers and inspectors to refer patients for environmental investigations and case management. Reviews medical lab reports in accordance with COMAR 26.02.01.02 and collaborates with laboratories to ensure data completeness and accuracy. Updates the Maryland Lead Registry daily and assists/trains local healthcare providers on system navigation.

Registration Record Auditing and Analysis:

Updates the Maryland Lead Rental Registry daily and processes external correspondence for stakeholders. Monitors the registration and compliance status of property owners and rental units. Updates the OLRR system with current ownership, inspection certificates, and payment information.

Medical Record Auditing and Reporting:

Reviews medical records for accuracy and completeness per COMAR 26.02.01.02. Generates daily reports on patient information and blood lead levels, conducts frequent data audits, and coordinates with IT regarding registry system updates and maintenance.

Outreach and Training:

Provides educational materials and notifications to patients and their families, arranging interpreters when needed. Trains stakeholders on accessing and using the Maryland Lead Registry.

Other Duties:

Manages administrative responsibilities, responds promptly to heavy metal exposure events, coordinates with public health agencies, and provides public resources regarding lead exposure.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work. 

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

• A bachelor's degree from an accredited college or university.

• Experience using software suites, such as Microsoft Word, Excel, PowerPoint; Google Docs, Sheets, Slides; and Adobe PDF management software. Including experience using these programs for data analysis, document creation, and presenting information to diverse audiences.

• Experience interpreting, applying, or explaining laws, regulations, policies, or procedures in support of an environmental or public health regulatory program; including reviewing documentation, ensuring compliance, or responding to compliance inquiries.

• Experience handling sensitive information such as private health data, customer banking information, or other personally identifiable information. Including experience transmitting this information using secure methods and interpreting it to make decisions on compliance or eligibility for services. 

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider the information submitted after this date. Successful candidates will be ranked as Best Qualified and placed on the eligible (employment) list for at least one year.

Application must be completed.  Do not leave work experience section blank.  Do not cut and paste resume or answer see resume. All supplemental questions must be answered thoroughly. Incomplete or one-word answers, such as "yes, " will result in no credit for those responses.

Should you possess a bachelor's/master’s degree from a college or university outside of the United States, you must have your educational credentials evaluated by an approved education review service.  This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. at 302-737-8715 or World Education Services Inc. at 1-800-932-3897 or 202-331-2925.

You must be legally authorized under the United States Immigration Reform and Control Act to be hired in the position for which you apply. 

The State of Maryland offers a generous benefits package that includes:

Flexible work schedules and telework opportunities for many positions

Free mass transit in Baltimore & Annapolis

Generous paid leave that increases with years of service

Paid holidays

Health coverage with low out-of-pocket costs

Employee & employer contributory pension plan 

Click on the link below for more information.

STATE OF MARYLAND BENEFITS

It is highly preferred that you apply online. If you are unable to apply online, you may submit the State paper application and supplemental questionnaire (by the closing date) to Olivia.Sterrett@maryland.gov or mail to:

 

Maryland Department of the Environment

OHR - Recruitment and Examination Division

1800 Washington Blvd.

Baltimore MD 21230

Resumes are not accepted in lieu of completing the application. 

For questions regarding this recruitment, please contact Olivia Sterrett at 410-537-3105. If you have difficulties submitting your online application, please contact the Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.

We thank our Veterans for their service to our country.  People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruitment, retaining, and promoting employees who are reflective of the State's diversity.  MDE is dedicated to creating a workforce that reflects the communities we serve. We strive to cultivate an inclusive environment where differences are celebrated.