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Licensing Specialist

ADMINISTRATIVE SPECIALIST III

Recruitment #26-002043-0030

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Introduction

The Maryland Department of Labor is currently accepting application from qualified candidates for an Administrative Specialist III position within the Division of Occupational and Professional Licensing. As a member of the Occupational and Professional Licensing Team, you  can build a fulfilling career while enjoying a comprehensive benefits package, including medical and dental coverage, paid time off (vacation and sick leave), participation in the State pension in the State pension plan, supplemental retirement options, and membership in the Maryland State Employee Credit Union.

A Resume may be attached as supplemental information; however, only the information provided in the application will be reviewed and considered in the evaluation process.

GRADE

12

LOCATION OF POSITION

100 S. Charles Street, Baltimore, Maryland 21201

Main Purpose of Job

The main purpose of this position is to act as secretary to the Director and perform many administrative duties in fulfilling the operating objectives of the Office of Cemetery Oversight.

POSITION DUTIES

Duties of this position may include but are not limited to:
  • Coordinates the application/reapplication process for applicants for licensure and maintains various files: licensing, terminations/withdrawals, trust reports, and other miscellaneous files. Types and copies all correspondence and memoranda. Verifies, approves, inputs each licensee's information into the AS400 assigning permanent license registration numbers, creates and maintains individual licensee's permanent files and business licensees permanent files, processes and emails/mails all applications/information (invoices/renewals, and licenses) for the Office of Cemetery Oversight; updates addresses by way of online and manual deposits. Opens all mail (electronic and paper) and distributes it to all appropriate persons on a daily basis.
  • Emails monthly meeting notices to the Maryland Register. Prepares agenda for all Advisory Council Meetings and other business materials for Council meetings, attends all Council meetings, records minutes of all meetings. Draft minutes, types final minutes and photocopies/mails/emails an correspondence needed for informing Council members and other appropriate persons prior to monthly Council meetings. Drafts correspondence when returning incorrect applications or license materials received by the Office
  • Compiles and maintains all office records and other related statistical information and documentation; does filing (google) of current licensees, terminated/ withdrawn licensees, trust reports, and other related documents and information.
  • Handles all telephone calls, emails, faxes and walk-in contacts made by licensees, consumers, potential licensees and businesses on a daily basis.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work. 

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification (s). Include clear and specific information on your application regarding your qualifications.

Knowledge of Microsoft and Google Suites.
Knowledge of AS400 system.
Experience with licensing.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of unemployment overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

Resumes are accepted as additional information only; however, the application must be completed in its entirety or it will be subject to rejection. 

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered. 

For positions that require Bachelor/Master Degree etc: 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must be provided prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However, if you are unable to apply online, or having difficulty with your login or password, please contact DBM's Helpdesk directly at (410) 767-4850 (8:00 AM to 5:00 PM daily, except for holidays and weekends). After business hours, please submit an email request to Application.Help@maryland.gov. If you encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

We thank our Veterans for their service to our country and encourage them to apply. If you are seeking a veteran's preference, please submit a copy of your DD-214. 

The paper application must be received by 5 pm, close of business, on the closing date for the recruitment.  No postmarks will be accepted. Incorrect application forms will not be accepted. 

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION. 

Completed applications, required documentation, and any required addendums may be mailed to: 
Maryland Department of Labor/ Office of Administration 
Attn: Donna L. Watson   26-002043-0030 
100 S. Charles Street, 5th Floor 
Baltimore, MD 21201 

TTY  Users: call via Maryland Relay

For additional information, please contact Donna L. Watson at 410-230-6297 or via email Donna.langston@maryland.gov. 

The MD State Application Form can be found online.    

Maryland Department of Labor is an equal opportunity employer. It is the policy of LABOR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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