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HUMAN CAPITAL COORDINATOR

ADMINISTRATIVE SPECIALIST III

Recruitment #26-002043-0022

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Introduction

Maryland’s Family and Medical Leave Insurance (FAMLI) program makes sure all workers in Maryland have paid time off for medical and family reasons. FAMLI is a social insurance system covering 2.6 million workers and 180,000 employers, delivered as a digitally native, public-facing service. We’re in the early stages of building something as big and as far-reaching as unemployment insurance or a new health department. We know that delivering services primarily through a website, over the Internet, is a new way of doing business in government. The Human Capital Strategy Coordinator will equip FAMLI to effectively deliver paid leave to Maryland workers by facilitating talent acquisition and organizational growth. As part of the Human Capital Strategy team, the coordinator will have the opportunity to help build a team that focuses on a number of exciting human capital challenges that come with a new, fast-growing organization, such providing guidance and support to managers in hiring and performance management; assessing workforce gaps and identifying strategies to address them; and creating and implementing strategies for creating a culture that attracts and retains excellent employees. You will be joining us at the very beginning of our journey to make FAMLI a reality in Maryland and will be able to help chart our course. If you’re ready to help make FAMLI a great place to work and facilitate our growth, this is the role for you.

GRADE

12

LOCATION OF POSITION

100 S. Charles Street
Baltimore, Maryland 21201

Main Purpose of Job

The Human Capital Coordinator is an intermediate-level position on the Human Capital Strategy team within the Division of Family and Medical Leave Insurance (FAMLI) at the Maryland Department of Labor. The Human Capital Coordinator will support the FAMLI Division’s people operations, from coordinating new employee onboarding to assisting with employee engagement activities, as directed by the Human Capital Strategy Lead. The Human Capital Coordinator will execute strategies that enhance organizational capabilities, processes, and structures to support sustainable growth, and optimize efficiency, resource utilization, and performance across the FAMLI Division.

POSITION DUTIES

Duties of this position include but are not limited to:
Employee Support and Engagement
● Performs FAMLI-specific employee lifecycle tasks such as enrolling employees in onboarding sessions;
● Assists with the development of policies, procedures, and communicates updates to employees;
● Keeps the FAMLI calendar with events, meetings, and employee recognition programs;
● Responds to inquiries and correspondence, escalating as necessary;
● Coordinates optional engagement initiatives such as surveys, events, and recognition programs;
● Researches and gathers information recruitment, retention, and other human capital-related issues;
● Tracks and coordinates human resources-related training and professional development of employees in collaboration with Department of Labor’s and FAMLI’s training teams;
● Fosters a culture of continuous learning within FAMLI; 
Supervisor Support 
● Provides recruitment support to hiring managers to facilitate expedient and strategic hiring, including:
○ Reviewing and submitting job announcements for posting.
○ Providing guidance on filling out recruitment and hiring forms and submitting required documentation.
○ Ensuring interview panel and questions receive necessary approval.
○ Communicating with hiring managers throughout the recruitment process.
○ Requesting, reviewing, and submitting required documentation to Human Resources.
○ Reviewing applications for vacancies at the request of hiring managers.
○ Requesting and reviewing eligible lists from other recruitments as needed.
○ Submitting information to Human Resources to extend job offers to selected candidates.
● Contributing to and implementing creative recruitment strategies, including recruitment events.
● Assists with performance management and development, including helping to coordinate the biannual performance evaluation process.
● Creates feedback goals for leaders and supervisors outside of the performance evaluation process, including providing regular check-ins and recognizing and rewarding high performers.
Other 
● Reads reports and summarizes information for supervisor's review.
● Prepares and maintains statistical and numerical reports and records. 
● Performs other duties as assigned.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work. 

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

● One (1) year of experience managing the lifecycle within an organization, including recruiting, onboarding, employee relations, training and development, and ensuring compliance with employment laws.
● One (1) year of professional and/or administrative experience.
● One (1) year of experience using Applicant Tracking Systems (ATS), such as Workday, ADP, or Paychex.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide enough information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Unfortunately, we won't consider information submitted after this date. Successful candidates will be ranked as best qualified, better qualified, or qualified and placed on the eligible (employment) list for at least one year.

Please note: A resume and cover letter are strongly encouraged for this position. Please upload oneWord or PDF file that includes your combined cover letter and resume using the “Transcript”upload function, or via the JobAps “Other” tab. However, only the information provided in the application will be reviewed and considered in the evaluation process.

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.), must be submitted and received by the closing date. Information submitted after this date will not be considered.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position. The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

 

***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

This is a full-time, permanent position and eligible for full State benefits, which include:

● Flexible hours and hybrid teleworking 

● Paid holidays 12-13 per year 

● Generous paid leave package (annual, sick, personal and compensatory leave) 

● State Pension ("defined benefit" plan)

● Tax-deferred supplemental retirement savings plans (401(k) and 457) 

● Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services 

● Flexible Spending Account plans for Health Care and Daycare 

● State Employees Credit Union

 

To learn more, please click this link STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

The online application is STRONGLY preferred. However, if you are unable to apply online, or having difficulty with your login or password, please contact DBM's Helpdesk directly at (410) 767- 4850 (8:00 AM to 5:00 PM daily, except for holidays and weekends). After business hours, please submit an email request to Application.Help@maryland.gov.

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. 

If you encounter difficulty attaching required or optional documentation, you may contact Erika Leonard-Anderson via email to erika.leonard-anderson1@maryland.gov. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

Maryland Department of Labor / Office of Administration
Attn: Erika Leonard-Anderson 26-002043-0022
100 S. Charles Street, 5th Floor
Baltimore, MD 21201

The MD State Application Form can be found online

Maryland Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of MD Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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