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ADMINISTRATIVE SPECIALIST

ADMINISTRATIVE SPECIALIST III

Recruitment #26-002043-0008

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Introduction

The Maryland Department of Planning (MDP) provides guidance, analysis, outreach, and support to ensure that all the state’s natural resources, built environment, and public assets are preserved and protected to achieve its goals for economic, community, and environmental vitality.

GRADE

12

LOCATION OF POSITION

MD Department of Planning
120 E. Baltimore Street 
Suite 2000 
Baltimore MD 21202

POSITION DUTIES

The main purpose of this position is to provide administrative and operational support for the diverse set of activities of the Maryland Department of Planning including the Planning Services, State Data & Analysis Center, and Finance/Operations divisions. This position will act in a versatile role with the ability to adapt to various needs of the units it serves.

● Reliably cover for absent team members  
● Act as “glue” within the team, fostering positive relationships and collaborating effectively with diverse team members and leadership  
● Seamlessly transition between responsibilities within units as organizational needs shift  
● Help setup and coordinate onsite or offsite conference logistics including room setup, catering, parking validation, etc.  
● Order and maintain department office supplies  
● Answer the MDP’s main phone number and email address, routing as needed  
● Assist visitors to the office for meetings and facilitate other information requests  
● Sort and distribute mail to each unit  
● Coordinate the printing and distribution of legislative and district map products.  
● Assist the content editor for the MDP website within the SharePoint System (make updates and changes to the site as staff requests update through the intranet).  
● Assist with online research, as needed.  
● Assist with submission of expense reports  
● Assist with coordination and scheduling of interviews  

Performs other job-related duties as assigned.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work. 

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

- Two years experience managing complex databases.      
- Two years experience using Microsoft PowerPoint and Microsoft Excel. 
- Two years experience managing budget and financial records.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to: Department of Budget and Management, Recruitment and Examination Division, 301 W. Preston St., Baltimore, MD 21201. Paper application materials must be received in our office by the closing date for the recruitment. No postmarks will be accepted.

For questions regarding this recruitment, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850, MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruitment, retaining and promoting employees who are reflective of the State's diversity.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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