ADMINISTRATIVE SPECIALIST III

THIS IS A FULL TIME CONTRACTUAL POSITION (1984 Hours).

This is an Internal Recruitment limited to current State of Maryland Employees; permanent, contractual and temporary

It is important that all experience be fully documented. Failure to ANSWER ALL SUPPLEMENTAL QUESTIONS SPECIFICALLY AND ACCURATELY may cause the candidate to be rejected.

 

PLEASE FILL OUT THE APPLICATION COMPLETELY.

➢ The application is part of the examination process. Your answers will determine your eligibility to participate in the next phase of the selection process.

➢ Clearly describe your qualifications in detail. Credit cannot be given for education, training, experience, knowledge, skills, and abilities that you fail to indicate.

➢ Do not leave any answer spaces blank; if a question does not apply, write "N/A".

➢ Although you may attach a resume to further describe your qualification, it does not substitute for completing the application form. An incomplete application form may result in disqualification. Do NOT write "see resume" in your work history or responses to supplemental questions.

➢ Failure to comply with these instructions may result in disqualification.

➢ Read the Job Announcement carefully for specific filing instructions, supplemental questions, and final filing dates. 

12

Department of Maryland State Police

Office of the State Fire Marshal

1201 Reisterstown Road

Pikesville MD, 21208

This position reports directly to the State Fire Marshal. This position will function as a Policy Migration Specialist and will map, coordinate and complete the OSFM conversion of its chapter-based policy system to a directive-based system. The position will coordinate all planned and executed policy actions with the Department’s Planning and Research Division.

Information Analysis and Mapping:

Conduct internal review and analysis of existing OSFM policy in order to evaluate:

● Policy organization and structure to determine if it is logical and follows a hierarchy of policies.

● Policy formatting to ensure well defined scope, applicability, relevant legal and regulatory requirements.

● Completeness when compared to the Maryland State Police law enforcement mission and CALEA standard and fire mission when compared to the National Fire Protection Association/National Association of State Fire Marshals standards.

● Uniformity, contractions or omissions when compared against Maryland State Police directives.

● OSFM’s use of Department of State Police policy management resources including but not limited to:

1. Expertise

2. Policy management standards and guidelines

3. Policy management software

Conversion and Migration:

Adhering to established standard operating procedures, accurately convert policy from OSFM chapter-based system to OSFM directive[1]based system, ensuring content integrity throughout the process.

Quality Assurance and Auditing:

Conduct thorough reviews and audits of completed converted policy to ensure accuracy, completeness, and compliance with all standards and regulations.

Documentation and Reporting:

Create and maintain comprehensive documentation, including conversion mapping spreadsheets, policy prioritization reports, and standard operating procedures. Generate detailed reports for management and clients.

Other related duties as assigned.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work. 

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

This is an Internal Recruitment limited to current State of Maryland Employees; permanent, contractual and temporary

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

In accordance with Section 2-204(b)(6) of the Public Safety Article, Candidates for position in this classification will be subject to an initial drug screening and a complete criminal background investigation before permanent appointment can be made. A criminal conviction may be grounds for rejection of the candidate.

Only candidates who meet the minimum qualifications will be considered for this classification. Therefore, it is essential that you provide complete and accurate information on your application. Successful candidates will be placed on the Eligible List categorized as BEST QUALIFIED, BETTER QUALIFIED or QUALIFIED and remain eligible for consideration for at least one year from the date of examination. The list will be used by the hiring manager to select employees. The list will be valid for one year.

The examination will consist of a rating of your education, training and experience related to the requirements of the position. You may be required to complete a qualifications supplement, or the rating may be based on your application. Report all experience and education that is related to this position.

Contractual employees who work for an agency covered under the State Employees and Retiree Health and Welfare Benefits Program (the Program), have a current employment contract and work 30 or more hours a week (or on average 130 hours per month) may be eligible for subsidized health benefits coverage for themselves and their dependents. As a contractual employee, you will be responsible for paying 25% of the premiums for your medical and prescription coverage, including any eligible dependents you have enrolled. The State of Maryland will subsidize the remaining 75% of the cost for these benefits. You can also elect to enroll in dental coverage, accidental death and dismemberment insurance, and life insurance, but will be responsible to pay the full premium for these benefits.

NOTE: Currently, applicants are limited to uploading one file. As a result, it is strongly urged that those applying upload ALL required and additional documents (undergraduate and graduate transcripts, resumes, etc.) as one file. If you are unable to apply online, you may submit an application via mail. The Maryland State Application Form can be found online.

*If you have any questions about this recruitment, please contact the Maryland State Police at 410-653-4329.

*TTY Users: Call Maryland Relay

*We thank our Veterans for their service to our country and encourage them to apply

*As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity

*Bilingual applicants and people with disabilities are encouraged to apply

 

Completed applications, required documentation and any required addendums may be mailed to:

Maryland State Police

Human Resources Division

1201 Reisterstown Road

Pikesville, MD 21208

ATTN: Amirah VonHendricks 

amirah.vonhendricks@maryland.gov

It is the policy of the Maryland State Police to comply with all applicable federal and state laws prohibiting employment discrimination and to provide equal employment opportunity to all employees and applicants for employment without regard to age, ancestry, color, gender, identity and expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, sexual orientation or any other protected status.