ADMINISTRATIVE SPECIALIST II

As a State agency, Maryland Office of the Public Defender (MOPD) is an affirmative action and equal opportunity employer. MOPD is committed to the full inclusion of all qualified individuals without regard to race, color, religion, sex, physical or mental disability, age, sexual orientation, gender identity, national origin, veteran status or genetic information. 

All applicants must be able to communicate effectively with clients and visitors and possess the ability to complete tasks in a fast-paced work environment. Applicants must be able to work in various positions, and travel to various courtrooms and office environments in the jurisdiction MOPD is further committed to providing equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs and activities by modifying or adjusting the job application process or the job or work environment to make reasonable accommodations to the known applicant or employee to enable the applicant or employee be considered for the position they desire; to perform the essential functions of the position in question; or to enjoy equal benefits and privileges of employment as are enjoyed by other similarly situated employees without disabilities, unless the accommodation imposes an undue hardship.  Applicants must be able to operate a computer and other office equipment. Applicants must have access to a motor vehicle or be able to navigate public transportation. If a reasonable accommodation is needed, please contact Tawanda Jackson, Human Resources Supervisor, 410-767-8503  tawandal.jackson@maryland.gov  

The applicant will be responsible for data entry into case management, sorting case files, downloading discovery, answering phones, drafting letters, and other office duties.  This position involves significant client contact with clients who have experienced and are experiencing trauma. There will also be contact with clients who may be suffering from a mental health issue, substance use disorder, poverty, and other circumstances. This position will require interaction with clients and their families in the office, courthouse, and may require visits to local detention center facilities. This position will require significant contact with outside entities hosting conferences, training courses, and other related business.  Bilingual candidates are encouraged to apply. Knowledge of and interest in trauma-informed service for clients is a plus.

*Create budget trackers to monitor project costs, detailing the anticipated costs over time.

*Maintain trackers by inputting actual expenses and comparing to anticipated costs.

*Provide insight to project leadership on budget discrepancies.

*Create Excel spreadsheets for grant staff to input client data required for project reporting.

*Assist with data collection and analysis. 

Purchasing:

*Ensure documentation is complete for project purchases.

*Execute requisitions and reconcile monthly expenses. 

*Communicate status of orders with staff.

Parental Defense Division Operations:

*Coordinate client transportation, including scheduling Uber rides, maintaining the Uber spreadsheet, and analyzing usage for discussion with the legal team. 

*Coordinate in-house onboarding & training scheduling, setting up the virtual links, CLE administration, and related tasks. 

*Handle registration and logistical details for outside training supported by Title IV-E funds. 

*Database support, including maintaining contacts in MDEC, ensuring eDefender entries are accurate.

*Maintain the PDD panel attorney spreadsheet and panel matters in eDefender. 

*Coordinate communications with panel attorneys regarding training and other information from the Division Chief. *Assist with administrative needs as directed by PDD management.

Experience working in a law office or court system. Good organizational and problem solving skills, and the ability to multi-task. Highly proficient in Microsoft Office Suite Software and  Google Applications. Excellent oral and written communication skills. Working knowledge and or experience with MDEC.

Please fax all paper applications and resumes and questionnaires to (410) 333-8134. Inquiries regarding applications and submitting paper applications can be directed to: Office of the Public Defender, Human Resources Division, 6 Saint Paul Street, Suite 1304, Baltimore, MD 21202; or by calling (410) 767-8500, Janynee.Bailey-Covington@maryland.gov, toll free: 877-430-5187; TTY users call Maryland Relay Service 800-735-2258. 

Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing. A paper copy of the MD State application form and questionnaire can be downloaded from the link below.

As an Equal Opportunity Employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We welcome Veterans and thank them for their service to our country.