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Adoption and Guardianship Subsidy Coordinator

ADMINISTRATIVE SPECIALIST II

Recruitment #26-001756-0017

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Introduction



 
When you join the Maryland Department of Human Services (DHS), you join a team of more than 5,000 employees across the state dedicated to positively changing the lives of more than 1 million Marylanders each year. We do this by providing economic support, preventive services, and caring for children and adults.
 
We aim to deliver services so that we more quickly meet the needs of the people we serve. At DHS, we grapple with hard questions to find new ways to foster a culture of bold innovation. We do this to ensure that in Maryland, we leave no one behind. 

GRADE

11

LOCATION OF POSITION

Prince George's County Department of Social Services 
Foster Care and Adoption Unit 
925 Brightseat Road 
Landover, MD 20785 

Main Purpose of Job

The Adoption and Guardianship Subsidy Coordinator position is mission critical for ensuring compliance, enhancing case management efficiency, and maintaining the sustainability of our adoption and guardianship programs. This subsidy coordinator is responsible to recertify each year all the adoption and guardianship subsidies, which may continue up to the child’s 21st birthday. The Adoptions and Guardianship Subsidy Coordinator is responsible for coordinating and overseeing all aspects of post-adoption and guardianship services for children previously in out-of-home care. This role ensures timely case processing, maintains compliance with state and federal regulations, facilitates communication among families, social workers, and agencies, and supports families post adoption and guardianship beyond with financial assistance and resources. This position supports family dealing with crisis managing the child and will assess and refer to appropriate services. 
The Subsidy Coordinator advances the Department of Social Services' (DSS) mission by ensuring that children maintain permanency in nurturing homes and that adoptive and guardianship families receive the support and resources necessary to sustain them. Through compliance, coordination, and compassionate service, this role upholds DSS's core values of protection, stability, and family well-being.

POSITION DUTIES

  • Maintain accurate electronic records and process reapplications for the post-adoption and guardianship assistance programs within the timelines mandated by COMAR and SSA Policy 90-94% compliance or 346-362 cases. 
  • Notify post-adoption and guardianship providers of the upcoming reapplications in accordance with COMAR and SSA Policy approximately 96 families each month. 
  • Serves as an intermediary between providers and state systems including SSA and the local finance department; Ensure subsidy records are updated; Communicate and update changes in demographics as needed; Approximately 385 families.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

  • One year of customer service experience.
  • One year of experience using Microsoft Google Suite and Office Suite.
  • One year of experience communicating with internal and external customers.

SPECIAL REQUIREMENTS

Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.


If you are in State service and are a promotional candidate, your salary will be determined in accordance with State of Maryland guidelines.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.


For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service is required prior to hire.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost. CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

• Personal Leave- new State employees are awarded six (6) personnel days annually (prorated based on start date). 

• Annual Leave – ten (10) days of accumulated annual leave per year.

• Sick Leave – fifteen (15) days of accumulated sick leave per year.

• Parental Leave – up to sixty (60) days of paid parental leave upon the birth or adoption of a child.

• Holidays – State employees also celebrate at least twelve (12) holiday per year.

• Pension – State employees earn credits towards a retirement pension.

• Positions may be eligible for telework. 

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to apply online, you may mail a paper application and supplement questionnaire to: Attention: Trelia Gunter, Department of Human Services, Examination Services Unit, 25 S. Charles Street, Suite 1100, Baltimore, MD 21201.

Or email trelia.gunter@maryland.gov.; voice 410-767-7416.

All mailed documents must include the applicant's name and the job number and must be received by 5 p.m. on the closing date. Resumes will NOT be accepted in lieu of completing the application. 

If additional information is required, the preferred method is to upload. If unable to upload, please email requested information only to trelia.gunter@maryland.gov. Only additional materials that are required will be accepted for this recruitment. All additional information must be received by the closing date and time. 

TTY Users: call via Maryland Relay.
 
If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov. 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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