ADMINISTRATIVE SPECIALIST II

We encourage you to consider an exciting career with the Maryland Department of the Environment (MDE). If you are dedicated to protecting and preserving Maryland's air, water, land resources, and safeguarding the health of all its citizens, we invite you to apply and become a part of our team.

 

MDE is committed to a mission of protecting and restoring the environment for the health and well-being of all Marylanders, with a vision of healthy, vibrant, and sustainable communities and ecosystems throughout the state.

 

To learn more about MDE Click Here.

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Air and Radiation Administration

Air Quality Permits Program

Technical Support Division

1800 Washington Blvd. 

Baltimore, MD 21230

The core responsibility of the Administrative Specialist II is to provide essential support to the Technical Support Division within the Air and Radiation Administration (ARA).

 

Key responsibilities for this position include:

 

• Permit Processing: Receiving and documenting Air Quality Permit applications in the Environmental Tracking System (ETS) database.
• Renewals and Records: Processing State Permit to Operate and Federal Title V-Part 70 Operating Permit renewal packages, while maintaining comprehensive records management.
• Financial Administration: Preparing invoices, tracking receipts, and performing data entry in the ETS and DocuWare databases.
• Administrative Support: Conducting research, compiling data, and drafting correspondence for the Program Manager’s signature.

 

Applicants must satisfy the minimum qualifications to be considered for this position and move forward in the hiring process.  Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

 

Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.

 

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

Please note that your answers to the supplemental questionnaire must correspond to the information provided on your application to receive credit.

 

• Six (6) months of experience using databases performing data entry, recovering information, and processing invoices.   
• Six (6) months of experience using office software programs, including Microsoft Word and Excel.
• Must be detail-oriented with strong organizational, proofreading, and multi-tasking skills. 

Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider the information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

 

Application must be completed. Do not leave work experience section blank.  Do not cut and paste resume or answer see resume. All supplemental questions must be answered thoroughly. Incomplete or one-word answers, such as "yes, " will result in no credit for those responses.

 

Should you possess a bachelor's/master’s degree from a college or university outside of the United States, you must have your educational credentials evaluated by an approved education review service.  This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. at 302-737-8715 or World Education Services Inc. at 1-800-932-3897 or 202-331-2925.

 

All Applicants must be legally authorized to work in the United States under the Immigration and Reform Control Act of 1986. You must be legally authorized and possess any necessary documents under this Act to be hired in the position for which you applied.  

The State of Maryland offers a generous benefits package that includes:

Flexible work schedules and telework opportunities for many positions

Free mass transit in Baltimore & Annapolis

Generous paid leave that increases with years of service

Paid holidays

Health coverage with low out-of-pocket costs

Employee & employer contributory pension plan 

 

Click on the link below for more information.

STATE OF MARYLAND BENEFITS

It is highly preferred that you apply online. If you are unable to apply online, you may submit the State paper application and supplemental questionnaire (by the closing date) to Olivia.Sterrett@maryland.gov or mail to:

Maryland Department of the Environment

OHR - Recruitment and Examination Division

1800 Washington Blvd.

Baltimore MD 21230

 

Resumes are not accepted in lieu of completing the application. 

 

For questions regarding this recruitment, please contact Olivia Sterrett at 410-537-3105. If you have difficulties submitting your online application, please contact the Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.

 

We thank our Veterans for their service to our country.  People with disabilities and bilingual candidates are encouraged to apply. As an equal opportunity employer, Maryland is committed to recruitment, retaining, and promoting employees who are reflective of the State's diversity.  MDE is dedicated to creating a workforce that reflects the communities we serve. We strive to cultivate an inclusive environment where differences are celebrated.