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ADMINISTRATIVE SPECIALIST II

Recruitment #26-001756-0003

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Introduction

Maryland Department of Labor is currently accepting applications from qualified candidates for an Administrative Specialist II position within the Division of Labor and Industry, Safety Inspection program.

As a member of the DLI team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

GRADE

11

LOCATION OF POSITION

10946 Golden West Drive, Suite 160Hunt Valley, MD 21031

Main Purpose of Job

To serve as the primary point of receipt and processing for all program payments, ensuring accuracy, timeliness, and strict adherence to inter-unit procedures and cash handling policies. This role is responsible for safeguarding funds, maintaining precise financial records, and supporting internal controls. By managing the payment process with integrity and consistency, the position ensures the smooth operation of financial activities, contributes to program accountability, and supports the overall efficiency and effectiveness of the program’s financial operations.

POSITION DUTIES

Serve as the main point of receipt for all payments (Check, Credit Card, and ACH), initiating and managing the payment process by following inter-unit procedures. Ensure strict compliance with all cash handling policies, maintain accurate records, and safeguard funds. This role is essential for the integrity of financial operations and supports timely and accurate processing of payments across the program.  Log payments and refunds into databases (JRS, Evoke, SIU Access Database).

Provides critical support by regularly updating and maintaining JRS and Evoke database files to ensure that owner and contact information is accurate, complete, and current. Performs quality checks to maintain data integrity and assists in streamlining database processes.   Process third-party reports by entering received reports into databases.

Provides comprehensive administrative support to the Program Manager and Chief Inspectors in the management and oversight of the Safety Inspection Program. Assists in developing, implementing, and monitoring new and revised policies, procedures, and processes to ensure alignment with departmental goals and regulatory requirements.

Conducts research and investigations, gathering and analyzing data for use in compliance cases. Independently reviews case files and determines whether  issuing a citation is warranted.

Performs other duties as assigned by management including but not limited to providing back- up support for clerical staff in their absences.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.

Notes:

1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

At least six months of experience handling payments or cash transactions in accordance with established cash-handling policies and procedures. 

Experience providing administrative support in an office, regulatory, compliance, safety, or customer-service environment. 

Six months experience performing program support tasks such as updating database records, processing incoming documentation, and assisting customers or staff in a professional office environment.

SPECIAL REQUIREMENTS

Candidates may be responsible for providing their own transportation as needed to access meetings, remote locations, and job destinations as assigned.

All candidates are subject to a background check against files maintained by the division of Unemployment Insurance (LABOR/DUI) to determine whether any monies are owed to LABOR/DUI as a result of an unemployment insurance overpayment and/or fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year. 

Resumes are acceptable as additional information only. However, the application must be completed in its entirety or it will be subject to rejection. 

All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered.

For positions that require Bachelor/Master Degree etc:

Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted prior to hire. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

The examination for this recruitment will be an evaluation and rating of the information provided on your application. Therefore, it is essential that the application is filled out completely and accurately, listing all relevant education and experience, addressing the specific qualifications shown above and submitting any required documentation (diploma, transcript, certification, license, etc.). Please include clear, detailed and specific information on your application regarding experience qualifications related to the minimum qualifications, desired, and/or selective qualifications of the position.

***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit.

BENEFITS

STATE OF MARYLAND BENEFITS

This is a full-time, permanent position and eligible for full State benefits, which include:

● Flexible hours

● Paid holidays 12-13 per year
● Generous paid leave package (annual, sick, personal and compensatory leave)
● State Pension ("defined benefit" plan)
● Tax-deferred supplemental retirement savings plans (401(k) and 457)
● Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services
● Flexible Spending Account plans for Health Care and Daycare
● State Employees Credit Union

FURTHER INSTRUCTIONS

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. If you are unable to apply online, or encounter difficulty attaching required or optional documentation, You may contact Brianna Freeman via email to brianna.freeman1@maryland.gov. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.


PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION.


Completed applications, required documentation, and any required addendums may be mailed to:

Maryland Department of Labor/Office of Administration

Attn: Admin Spec II (26-001756-0003) BF
100 S. Charles Street, Tower I, Ste. 5000
Baltimore, MD 21201


The MD State Application Form can be found online.


TTY Users: call via Maryland Relay



Maryland Department of Labor is an equal opportunity employer. It is the policy of MD Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.




Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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