OFFICE SECRETARY III

ASTD10

Maryland Correctional Institution for Women (MCI-W)

The primary purpose of the Office Secretary III is to serve as the central administrative hub of the school, ensuring seamless, accurate, and professional daily operations. This role is essential in managing critical student lifecycle data, including developing and maintaining comprehensive files on student transfers, referrals, promotions, removals, academic records, and graduations. By continuously updating the school database, the Office Secretary ensures the high level of accuracy required for critical monthly reporting. As the primary point of contact for the institution, the position demands exceptional professionalism, tact, and discretion. The Office Secretary efficiently receives visitors and handles incoming telephone calls, exercising sound judgment and courtesy to manage sensitive information, answer routine inquiries, and accurately convey messages to staff. Additionally, the role is responsible for the timely preparation and dissemination of daily information regarding student schedule adjustments, status updates, and location changes. Supporting the administrative leadership team is another core function of this role. The Office Secretary prepares, drafts, and reviews official correspondence for the final signature of the Principal or Teacher Supervisor, while maintaining the capability to compose and type important documents independently when required. Furthermore, the position oversees essential administrative workflows, which include collecting, examining, and verifying statistical data for reports, as well as managing requisition forms and monthly materials to support a well-organized school environment.

Duties of this position include but are not limited to:

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. One (1) year of experience working with incarcerated individuals.

2. Three (3) years of experience using Microsoft Office programs. (Excel, Word, etc.)

3. Three (3) years of experience working in an office environment.

NOT APPLICABLE

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

The online application is STRONGLY preferred. However, if you are unable to apply online, or having difficulty with your login or password, please contact DBM's Helpdesk directly at (410) 767- 4850 (8:00 AM to 5:00 PM daily, except for holidays and weekends). After business hours, please submit an email request to Application.Help@maryland.gov.

U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent State employees do not need to submit proof of Veterans’ status. 

If you encounter difficulty attaching required or optional documentation, you may contact Brittany Small via email to brittany.small@maryland.gov. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION

Completed applications, required documentation, and any required addendums may be mailed to:

Maryland Department of Labor / Office of Administration
Attn: Brittany Small 26-001362-0020 
100 S. Charles Street, 5th Floor
Baltimore, MD 21201

The MD State Application Form can be found online

Maryland Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of MD Labor that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.