Skip to Main Content

OFFICE SECRETARY III

Recruitment #26-001362-0013

Go Back Apply View Benefits

Introduction

The Real Property Valuation (Assessments) Division values more than two million residential and commercial property accounts throughout the state. Those values are then certified to local governments, which use the assessments to collect property ​taxes. The Department is committed to ensuring uniform and accurate assessments statewide, as well as providing a fair and prompt appeal process.

GRADE

ASTD10

LOCATION OF POSITION

Department of Assessments and Taxation

Baltimore County Assessments Office

300E Joppa Rd, Suite 602

Towson, MD 21286

Main Purpose of Job

To serve as Administrative Assistant to the Supervisor and Assistant Supervisor of Assessments, by facilitating the flow of work through their offices. This position is Mission Critical and Mission Essential

POSITION DUTIES

Process and track building permits received by paper in database and file completed permits as directed.
Support office workflow by preparing, tracking, and filing various SDAT real property reports and correspondence as assigned.
Schedule, process, file, and correspond with 1st level hearings, PTAAB and MD Tax Court appeals as directed. Prepare appeal files and print appeal submissions, dockets, reports using database as directed.
Provide professional and courteous customer service to customers seeking. assessment related information, homestead credit or homeowners tax credit questions.
Prepare, organize, correspond, and file various forms and documents communicated to HR, Accounting, and other government partners as directed.
Process and track building permits received by paper in database and file completed permits as directed.
Receive, organize, and distribute mail as directed. Ensure proper date stamps are noted on all incoming mail as directed.
 
Key Duties:
Correspondence & Documentation: Draft, proofread, and format official correspondence and reports.
Financial & Inventory Support: Process departmental invoices, reimbursements, and purchase requisitions; manage office supply purchasing and inventory.
Communication Hub: Act as the point of contact for the office, fielding and prioritizing internal & external inquiries via phone and email.
Records Management: Maintain and update confidential physical and digital filing systems in compliance with SDAT/DBM retention policies.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  


DESIRED OR PREFERRED QUALIFICATIONS

Advanced skills in Microsoft Office Suite, and Google Workspace.  

3+ years’ experience in a high-volume administrative or executive support role. 

Prior experience with state/local government is highly desirable.

Must possess a high degree of discretion and professionalism when handling confidential information. 

Strong organizational skills with a proven ability to juggle competing deadlines without sacrificing accuracy.

Exceptional written and verbal communication skills.


LIMITATIONS ON SELECTION

Must be willing to work in Baltimore County Assessments Office.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

NOT APPLICABLE

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be submitted to:

 

State Department of Assessments and Taxation

Office of Human Resources,

700 E. Pratt, 2nd Floor, Suite 2700

Baltimore, Maryland 21202

 

Paper application materials must be received by 5pm in our office on the closing date for the recruitment. No postmarks will be accepted. Resumes will NOT be accepted in lieu of completing the application.


For questions regarding this recruitment, please contact the Department of Assessments and Taxation at 410-767-1137, MD TTY Relay Service 1-800-735-2258. If you are having difficulty with your user account or have general questions about the online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division, at 410-767-4850 or Application.Help@maryland.gov.

 

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. People with disabilities and bilingual candidates are encouraged to apply. We thank our Veterans for their service to our country.





Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

Powered by JobAps