Administrative Office Secretary

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

 

10

Allegany County

Western Correctional Institution

13800 McMullen Highway SW

Cumberland, MD 21502

Provides secretarial support to the Chief of Security. It should also be noted the person in this position covers the Warden and Assistant Warden's Offices when needed to do so; and has knowledge and experience of the daily working routines in both offices and can manage either office smoothly and efficiently.

• Performs general administrative functions independently.
• Maintains the process of development, review and maintenance of Post Orders.
• Develops and maintains the process to log, track, and review all Serious Incident Report Packets and Use of Force Report Packets for accuracy and consistency.
• Routes incoming correspondence and distribute mail directed to the Chief of Security.
• Drafts and prepares correspondence from rough draft, corrected copy, or dictation for the Chief of Security.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

• 1 year of experience performing clerical duties [Including the use of Google Docs & Google Sheets) for an Administrator in a Correctional Facility.
• 1 year of experience gathering & submitting timely information for Security Operations.

This Recruitment Is Limited To Current State Of MD Western Correctional Institution Employees Only

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
• Annual Leave - ten (10) days of accumulated annual leave per year
• Sick Leave - fifteen (15) days of accumulated sick leave per year 
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child 
• Holidays - State employees also celebrate at least twelve (12) holidays per year
• Pension - State employees earn credit towards a retirement pension

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to Emily Eubanks@maryland.gov. Paper application materials must be received in our office by the closing date for the recruitment. Resumes will NOT be accepted in lieu of completing the online or paper application.
If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to Lena.Murray@maryland.gov referencing the recruitment number in the subject line. Only additional materials that are requested will be accepted for this recruitment.
For questions regarding this recruitment, please contact:

Emily Eubanks

Emily.Eubanks@Maryland.gov

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.