OFFICE SECRETARY III

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

Washington County

Maryland Correctional Training Center

18800 Roxbury Road

Hagerstown, MD 21746

To provide secretarial and administrative support to one or more administrative officials and staff, including routine and specialized, complex secretarial services.

Provides secretarial support to the three administrators at the Maryland Correctional Institution complex in a potentially volatile environment. Ancillary support is provided for other administrative secretaries during absences.

Responsible for scheduling policy reviews and editing of internal policies and forms for required annual review in accordance with the State of Maryland Policy guidelines and maintained electronically on a personal computer and in manuals.  This position assists the audit coordinator and audit staff with institutional policy compliance with audit standards. Policies are edited for grammar, punctuation, spelling, and recommended revisions are made to reflect current procedures at the facility.  New forms to be used by staff are developed, added to policy, and reported to Headquarters staff as required per the Department’s Forms Policy. Disseminates approved policies to department heads and all staff.  This is an essential factor in the facility’s compliance with MCCS, ACA, PREA, and Program audits

Independently receives telephone call inquiries that may require extensive knowledge, tact, discretion, and judgment of the units’ functions and interpretation of various rules, regulations, and procedures governing the agency’s operations.  Schedules attorney visits to meet with Incarcerated Individual clients.  Ensures Incarcerated Individuals are notified thru the Chaplain when Incarcerated Individual family members call wanting to notify the Incarcerated Individual of a death in his family.

Applicants must meet all minimum qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Two years of experience supporting upper-level management by drafting and managing correspondence for both internal staff and the general public.

2. Two years of experience utilizing Microsoft and Google Suites to effectively store and report data.

This Recruitment Is Limited to Current State Employees Only.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

• Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
• Annual Leave - ten (10) days of accumulated annual leave per year
• Sick Leave - fifteen (15) days of accumulated sick leave per year 
• Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child 
• Holidays - State employees also celebrate at least twelve (12) holidays per year
• Pension - State employees earn credit towards a retirement pension

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to Lena.Murray@maryland.gov. Paper application materials must be received in our office by the closing date for the recruitment. Resumes will NOT be accepted in lieu of completing the online or paper application.
If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to Lena.Murray@maryland.gov referencing the recruitment number in the subject line. Only additional materials that are requested will be accepted for this recruitment.
For questions regarding this recruitment, please contact:

Emily Eubanks

Emily.Eubanks@maryland.gov

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.
We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.