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OFFICE SECRETARY II

Recruitment #26-001328-0017

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Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

 

GRADE

ASTD 9

LOCATION OF POSITION

Allegany County
13800 McMullen Highway, SW; Cumberland, MD  21502.

POSITION DUTIES

Provides secretarial/clerical support for Correctional Case Management Specialists, Supervisors, and Housing Unit Managers. Rotational back-up for Departmental Office Secretary.

  • Types letters, memos, and other documents for Case Management Supervisors, Housing Unit Managers, Assistant Warden and Warden (when Case Management staff prepares letters for Warden’s or Assistant Warden’s signature).  This is completed on a personal computer utilizing Microsoft Word. Processes new incarcerated individuals base files received into the institution. 

  • Maintains assigned caseload of (confidential) inmate basefiles (approximately 380) which includes keeping in numerical filing order, daily filing, and typing daily progress sheet entries for the following actions: Authority moves, classification meetings, certificates, religious preference, adjustment tickets, educational scores, vocational information, request for probation status, request for final dispositions, request for PSI’s, request for state’s versions, parole commission summaries, name changes, inmate grievances, and other entries as requested.

  • Answers individual telephone extensions, Case Management Specialists’ and Supervisors’ extensions, and other secretaries’ extensions (in case of absence).  Screens and forwards outside calls to appropriate location/counselor, handles calls from relatives and/or friends and, if necessary, directs calls to the appropriate Case Management Specialist.

  • Arranges attorney visits and special visits for inmates, and other visits (as requested by staff) over the phone, which includes typing, obtaining approval, and distributing institutional entry to various departments.

  • Records classification boards daily which includes incarcerated individuals job assignments/ changes, reclassifications of security level, reassignments from general population to segregation. 

  • Performs secretarial duties in the absence of other departmental secretaries (Case Management Office Supervisor and Office Secretary III).

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

Ability to work in a Correctional facility.

one-year experience performing secretarial duties for a senior level administrator or executive.

one-year experience working with Microsoft Office Suite. 

Experience coordinating and planning meetings and event.

Strong written and oral communication skills.

Ability to prioritize and multi-task effectively.

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a keyboard of a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please provide accurate, complete, and up-to-date information on your application to ensure proper review and processing.

EXAMINATION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after the above closing date.

All persons who meet the minimum and selective qualification will be approved on the certification list and will be placed on the employment (eligible) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to the assigned analyst. Paper application materials must be received in our office by the closing date for the recruitment.
If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to oluwakemi.oyesile@maryland.gov referencing the recruitment number in the subject line. Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

Oluwakemi Oyesile

oluwakemi.oyesile@maryland.gov

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.

We thank our Veterans for their service to our country.
People with disabilities and bilingual candidates are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.                                                                  



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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