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PERSONNEL ASSOCIATE II

Internal Posting

Recruitment #26-001260-0002

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Introduction

At the Maryland School for the Deaf (MSD), we believe that every staff member plays a vital role in our diverse, bilingual community’s mission to provide an equitable and exemplary education for our students. As a Personnel Associate II based at our Columbia Campus, you aren’t just managing paperwork; you are a dedicated partner in our mission, providing the essential support and advocacy that allow our educators and specialists to focus on helping students achieve personal excellence. In this 12-month position, you will join a nurturing and engaging environment where your expertise in human resources directly contributes to the success of lifelong learners.

This recruitment is limited to current Maryland School for the Deaf employees only.

GRADE

ASTD11

LOCATION OF POSITION

MSD, Columbia Campus, 8169 Old Montgomery Rd, Ellicott City, MD 21043

Main Purpose of Job

As a Personnel Associate II, you serve as a vital pillar of the MSD community, ensuring our dedicated staff can focus on their mission of educating students. In this role, you act as a primary advocate and problem-solver, managing the full employee lifecycle, from processing accurate, timely payroll and health benefits to navigating retirement and personnel inquiries with a human touch. By coordinating recruitment workflows in Workday and JobAps, managing criminal background checks, and overseeing Workers' Compensation claims, you provide the administrative excellence and financial peace of mind that allow our bilingual, diverse community to thrive. Additionally, you own the 'heartbeat' of our internal communication; using the Smore platform, you will design and distribute our monthly HR newsletter to celebrate milestones and foster a connected culture across the school.

POSITION DUTIES

In this role, you are responsible for the administration and implementation of personnel functions in strict accordance with Maryland State regulations. You will manage the full lifecycle of payroll for both PIN and contractual employees by auditing Workday timesheets, verifying leave usage, and ensuring proper coding for FMLA, accident leave, and compensatory time. Beyond payroll, you initiate recruitment workflows in JobAps and Workday, and manage essential onboarding requirements such as criminal background checks and fingerprinting. You also serve as a dedicated resource for employee wellness and safety, processing Workers' Compensation claims, assisting with health benefits enrollment, and providing guidance on retirement and service milestones. Additionally, you drive internal engagement by designing and distributing the monthly HR newsletter via the Smore platform to foster a connected and informed school culture.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year of general clerical or administrative support experience, at least six months must have been paraprofessional personnel experience involving the application of personnel procedures, policies, rules, and regulations to specific employment actions. Appropriate paraprofessional personnel experience should have included responsibility for activities such as, preparing and maintaining employment records, calculating salaries, applying and interpreting rules and policies, preparing personnel-related reports, counseling employees regarding benefits and obligations, and responding to inquiries concerning employment actions.

Note: Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in human resources assistance classification or human resources assistance specialty codes in the human resources management field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Our Ideal Teammate:

In addition to the minimum requirements, we are looking for individuals who are passionate about our mission and bring the following strengths:

Cultural & Linguistic Inclusion: You are eager to immerse yourself in our unique environment by learning American Sign Language (ASL) and demonstrate a deep commitment to supporting a diverse, equitable, and inclusive workplace where every student and staff member is valued.

Technical Proficiency: You have experience navigating Workday or similar HRIS platforms, allowing you to hit the ground running and provide seamless support to our team.

Administrative Versatility: You hold a Notary Public commission (or are willing to obtain one), adding an extra layer of valuable service to our personnel department.

SPECIAL REQUIREMENTS

As part of our unwavering commitment to providing a safe and nurturing environment for our students, all new members of the MSD family complete a criminal background investigation (per Maryland Code, Family Law Article 1, Sections 5-560-568). This step, completed at the candidate's expense, ensures that our community remains a secure place for personal excellence and lifelong learning to thrive.

As we build a team dedicated to student success, we invite you to provide three letters of recommendation from mentors or colleagues who can speak to your passion for service and administrative expertise.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

FURTHER INSTRUCTIONS

Online application process is STRONGLY preferred. If you are unable to apply online or if you encounter difficulty, you may submit via mail, e-mail, fax, or deliver in person before the closing date and time.  Please include your name and recruitment number on any documentation to ensure timely processing. Resumes will NOT be accepted in lieu of completing the online or paper application. Additional or supplemental information must be submitted by the closing date and time.  A copy of your college transcripts must accompany your application.  Application inquiries or supplemental information can be directed to the following:

Mailing Address: Maryland School for the Deaf Recruitment Department, P. O. Box 894, Columbia, MD 21044

E-mail: emily.hicks@msd.edu

Phone: 410-696-3031, TTY Users: call via Maryland Relay

Fax: 410-696-3084

Individuals from traditionally underserved and underrepresented groups are strongly encouraged to apply. Bilingual applicants are encouraged to apply.  As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.  We thank our Veterans for their service to our country, and encourage them to apply.


Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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