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Correctional Entrance Level Management Associate

Management Associate

Recruitment #25-006413-0002

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Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

 

GRADE

13

LOCATION OF POSITION

Carroll County
Maryland Police & Correctional Training Commission
6852 4th Street
Sykesville, Maryland 21784

POSITION DUTIES

This is a Special Appointment position that serves at the pleasure of the Appointing Authority.

This position is responsible for providing direct administrative support to the Director, Assistant Director, Statewide Academy Manager, Academy Supervisor, Operations Supervisor, and other training staff within the Correctional Training Unit, Correctional Entrance Level Training Academy. Specific duties include:

  • Plan, organize, manage, and implement assigned programmatic and/or administrative projects for the Central Region Correctional Entrance Level Academy. 
  • Manage daily training operations, including enrollment of newly hired mandated employees into academy training, instructor schedules, administering recruit testing, grade tests and enter results in databases, track student attendance and, file student training records.
  • Create all Block, Objective and Performance Tests for Sykesville and Hagerstown academies in the training software database.
  • Prepare student progress reports, graduation certificates, and graduation programs. 
  • Report completed training results and final grades for all recruits. 
  • Ensure all entrance-level training data is accurately managed within the Skills Manager and  Academy Manager databases for employee certification.
  • Prepare purchase requisitions for all materials and supplies required for academy operations. 
  • Communicate with DPSCS Training Coordinators, local agencies and timekeepers regarding student inquiries, disciplinary issues and attendance related matters. 

MINIMUM QUALIFICATIONS

Applicants must meet all minimum and selective qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education:  Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five (5) years performing administrative, secretarial, or clerical work involving the preparation of professional documents, management of schedules, written and verbal communications and the utilization of current office technology and software.

Notes:
Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

SELECTIVE QUALIFICATIONS

Applicants must meet the selective qualification(s) to be considered. Include clear and specific information on your application regarding your qualifications.

1. Two (2) years of experience providing administrative support to senior-level leadership and assisting with planning, organizing, recordkeeping, managing data, and implementing programs or administrative projects.

2. Two (2) years of experience with Microsoft Office, electronic filing, scanning documents, and Google Workspace (formerly known as G Suite).

3. One (1) year experience utilizing software to perform data entry, manipulation and sorting of data, creating and interpreting spreadsheets, preparing reports, and generating official written correspondence.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Two years of experience working with learning management software.

2. Two years of experience supervising programs involving large groups.


SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

  • Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
  • Annual Leave - ten (10) days of accumulated annual leave per year
  • Sick Leave - fifteen (15) days of accumulated sick leave per year 
  • Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child 
  • Pension - State employees earn credit towards a retirement pension

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov. Paper application materials must be received in our office by the closing date for the recruitment.

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload, please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line. Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact:

Brittney Liles

Brittney.Liles1@maryland.gov


If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov or 410-767-4850.


We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.



Click on a link below to apply for this position:

Fill out the Supplemental Questionnaire and Application NOW using the Internet. Apply Online
View and print the Supplemental Questionnaire. This recruitment requires completion of a supplemental questionnaire. You may view and print the supplemental questionnaire here.
Apply via Paper Application. You may also download and complete the Paper Application here.

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