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ADMINISTRATIVE OFFICER III

Correctional Training Unit Certification and Compliance Officer

Recruitment #25-006071-0008

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Introduction

If you are looking for an exciting career with great benefits, pension, generous leave, competitive salary, and the opportunity for advancement and professional growth, apply to join the DPSCS team today!

The Department of Public Safety and Correctional Services (DPSCS) is seeking dedicated candidates to fill important roles within our department. We are one of the largest departments in Maryland with nearly 12,000 employees and a budget of more than $1 billion. In order to fulfill our mission of promoting safety, we have increased security at our institutions while leading the way in innovative restorative justice projects that will help offenders reintegrate into society upon release.

As a member of the DPSCS team, you can have a fulfilling career, while also enjoying a wide range of benefits such as medical and dental coverage, paid time off (i.e. vacation, sick leave), becoming vested in the State pension, supplemental retirement options, and even joining the Maryland State Employees Credit Union.

 This is a SPECIAL APPOINTMENT position with the Department of Public Safety and Correctional Services. The incumbent serves at the pleasure of the appointing authority.


GRADE

15

LOCATION OF POSITION

Carroll County 
6852 4th Street
Sykesville, MD 21784

POSITION DUTIES

This position works collaboratively with the DPSCS Certification and Compliance Manager and is responsible for the handling of the certification processes (obtaining and maintaining certifications) for mandated DPSCS employees. This includes the responsibility for ensuring all DPSCS mandated staff, training programs and training instructors maintain appropriate and current certification and are in compliance with standards as required by the Maryland Correctional Training Commission, the Police Training and Standards Commission, the Public Safety and Correctional Services Article, the Code of Maryland Regulations (COMAR) and other regulatory agencies. This employee will be a liaison between the DPSCS Human Resources Services Division (HRSD) and the Commissions.

Independently evaluates and assesses the accuracy of certification documentation and supplemental information submitted by DPSCS to ensure compliance with all COMAR selection standards during the application for certification/recertification process of DPSCS mandated employees. This includes reviewing Application for Certifications (AFCs) forms, reviewing confidential and sensitive supplemental documents and information, recommending to the DPSCS Certification & Compliance Manager the need for additional documentation/clarification to secure certification from Commissions.

Prepares status information to disseminate to departmental Human Resources (HRSD) units and Training Commissions Certification Unit for facilitating general certification details. This includes reviewing online AFC submissions, Notice of Personnel Actions (NPAs), updating monthly meeting notes and shared certification logs with tracking document receipt/status, and requests.

Maintains computerized databases and provides technical support in the use of Skills Manager database and web based programs necessary to track certifications, approved courses, programs, training data, employment information, and report preparation. This includes, but is not limited to; training HRSD staff on AFC/NPA submission procedures, inserting new employee profiles/records in database, assisting DPSCS training personnel with generating periodic reports, and responding to any software application problems.

Compiles and analyzes DPSCS Training, Certification, Compliance and Employment reports for review by the DPSCS Certification & Compliance Manager and subsequent distribution to obtain compliance with various audits and to provide updates to established departmental entities within guidelines of policies and procedures to include the Public Information Act. Includes responding to telephone and email inquiries. Interacts with Correctional Training Unit (CTU) designated program Managers/Captains/Special Projects Managers to request mitigation/clarification of ambiguous data to ensure accuracy and timely dissemination of reports. Assists the DPSCS Certification & Compliance Manager with compiling CTU monthly data and submitting it to the MPCTC Deputy Director’s dashboard application.

Preforms in an Acting capacity for in the absence of the DPSCS Certification & Compliance Manager. This includes composing correspondence requesting additional information/clarification and providing submission guidance to HRSD staff necessary to maintain continuity of the certification process of newly hired DPSCS mandated employees. On behalf of the CTU Director, Assistant Director and DPSCS Certification & Compliance Manager acts as liaison between HRSD and the Training Commissions Certification and Compliance departments including the submission of certification documents.

Performs other duties as assigned and/or required.

MINIMUM QUALIFICATIONS

Applicants must meet all minimum (and selective) qualifications to be considered, and to appear on the list of people eligible for hire. Please read all requirements before applying.

Education: Associate's degree from an accredited college or university.

Experience: Three years of experience in administrative or professional work.

Notes:

1) Additional experience in compliance auditing or regulatory professional work may be substituted on a year for year basis for the required education.

2) Additional undergraduate or graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year-for-year basis for the required general experience.

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants who possess the following preferred qualification(s). Include clear and specific information on your application regarding your qualifications.

1. Two Years of professional experience conducting audits to include reviewing for non-compliance with laws, regulations, and management policies including preparing reports on findings.

2. Two Years of experience working with Microsoft Office applications such as Excel, Word or Access.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the eligible (employment) list for at least one year.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BENEFITS

As an employee of the State of Maryland, you will have access to outstanding benefits, including: health insurance, dental, and vision plans offered at a low cost.

CLICK ON THIS LINK FOR MORE DETAILS: STATE OF MARYLAND BENEFITS

· Personal Leave - new State employees are awarded six (6) personnel days annually (prorated based on start date)
· Annual Leave - ten (10) days of accumulated annual leave per year
· Sick Leave - fifteen (15) days of accumulated sick leave per year 
· Parental Leave - up to sixty (60) days of paid parental leave upon the birth or adoption of a child 
· Holidays - State employees also celebrate at least twelve (12) holidays per year
· Pension - State employees earn credit towards a retirement pension

FURTHER INSTRUCTIONS

Online applications are highly recommended. However, if you are unable to apply online, the paper application and supplemental questionnaire may be emailed to hr.recruitmentuser@maryland.gov or faxed to 410-484-5928. Paper application materials must be received in our office by the closing date for the recruitment.

Aicha Bomou

Aicha.Bomou@maryland.gov

If you are submitting additional information, the preferred method is to upload it with your application. All uploaded additional information must be received by the closing date and time. If you are unable to upload,
please email the requested information to hr.recruitmentuser@maryland.gov referencing the recruitment number in the subject line, or fax to 410-484-5928 (providing a cover sheet with your contact information,
recruitment name, recruitment number and the number of pages faxed). Only additional materials that are requested will be accepted for this recruitment.

For questions regarding this recruitment, please contact the Department of Public Safety and Correctional Services, HRSD-Recruitment Division at 410-585-3999.

If you are having difficulties with submitting your online application, please contact the DBM Recruitment and Examination Division at Application.Help@maryland.gov <Application.Help@maryland.gov> or
410-767-4850.

We thank our Veterans for their service to our country.

People with disabilities and bilingual candidates are encouraged to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the State's diversity.




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