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Deputy Director of Financial Services

Program Manager IV

Recruitment #25-005479-0019

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Introduction

Maryland's Family and Medical Leave Insurance (FAMLI) program makes sure all workers in Maryland have paid time off for medical and family reasons.  FAMLI is a social insurance system covering 2.6 million workers and 180,000 employers, delivered as a digitally native, public-facing service.  We're in the early stages of building something as big and as far-reaching unemployment insurance or a new health department.  We know that delivering services primarily through a website, over the internet, is a new way of doing business in government.

The Financial Services Directorate is responsible for establishing and maintaining an efficient financial system, including internal controls and financial procedures, for the FAMLI Division.  The Financial Services Directorate safeguards FAMLI funds and other assets, manages FAMLI contributions and benefits payouts, develops financial reports, prepares budgets and projections, and designs and conducts internal audits, as well as responding to external financial audits. 

The Deputy Director of Fiscal Services plays a pivotal role within the Financial Services Directorate.  The Deputy Director will work closely with the Director of Financial Services to establish and administer operations.  The Deputy Director will review reconciliations, analyses and financial reports.  This position requires the financial acumen to provide insightful recommendations to various stakeholders and contribute to the overall fiscal health and operational success of FAMLI.  If you are a proactive financial professional with a passion for public services, this is the job for you. 

GRADE

22

LOCATION OF POSITION

Maryland Department of Labor
100 South Charles Street
Baltimore, Maryland 21201

Main Purpose of Job

The Deputy Director of Fiscal Services supports the Director of Financial Services in overseeing the Fiscal Services team in the Division of Family and Medical Leave Insurance (FAMLI) at the Maryland Department of Labor (MDOL). The Deputy Director of Fiscal Services manages day-to-day operations, staff, and procedures, ensuring the team meets its goals. The Deputy Director also acts as a backup to the Director of Financial Services, stepping in when needed and ensuring alignment with the Division's mission.

POSITION DUTIES

Fiscal Management, Administration, and Oversight
  • Assists with accounting system implementation and integrations. 
  • Supervises employees, oversees their performance, and provides mentorship.
  • Implements accounting and budgeting policies and standard procedures. 
  • Oversees accounting operations, ensuring the smooth and efficient functioning of the day-to-day operations. 
  • Implements and maintains effective internal controls to ensure the accuracy and reliability of FAMLI fiscal records and to protect fiscal resources from fraud and waste. 
  • Implements and maintains performance standards and reviews and evaluates fiscal activities, records and reports to determine if they provide a basis for making sound fiscal judgments and if FAMLI objectives are being met
  • Meets with upper-level FAMLI and Department of Labor management, State officials, representatives of financial institutions, auditors, and vendors to discuss and resolve fiscal issues. 
  • Reviews internal and external audit requests, develops audit responses, and implements corrective action plans
  • Directs and coordinates the activities, professional development, and technical training of staff engaged in budgeting and accounting for the FAMLI Division
  • Maintains relationships with the key stakeholders, including staff, clients, and other departments
Fiscal Planning and Reporting 
  • Prepares, analyzes and interprets FAMLI's financial, statistical and narrative reports of fiscal services, activities and projects.
  • Supplies information for the departmental budget and financial plan
Other
  • Participates in major contract negotiations by reviewing financial segments of specifications, analyzing bid proposals and recommending for final selections from a fiscal perspective
  • Represents the FAMLI Division before State officials, outside financial institutions and control agencies to provide information, coordinate joint projects, meet funding requirements and comply with legal mandates. 

MINIMUM QUALIFICATIONS

Education:
  • Qualifying candidates must posses a Bachelor's Degree from an accredited college or university in Business Administration, Finance, Accounting, or other related fields. 
AND 

Experience:
  • Five (5) of accounting, financial administration or other related experience, three (3) of which must have included supervision at the management/leadership level. 

DESIRED OR PREFERRED QUALIFICATIONS

  • Execution skills to get tasks done effectively and efficiently 
  • Excellent oral and written communication skills
  • Problem-Solving identifying and resolving complex financial issue effectively
  • Effectively leading and managing Organizational changes related financial processes and strategies
  • Negotiation and Conflict resolution skills 

SPECIAL REQUIREMENTS

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud.  Any unpaid debt may have an impact on whether or not a candidate is offered employment.

SELECTION PROCESS

All information concerning the qualification, including any required documentation (diploma, transcript, certificate etc.) must be submitted and received by the closing date.  Information submitted after this date will not be considered.  Applications that meet minimum and/or selective qualifications will be referred to the hiring unit for interview selection.  Units will select those candidates most closely to demonstrating the qualifications for the interview.

EXAMINATION PROCESS

The assessment may consist of rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.

BENEFITS

Benefits

This is a full-time, permanent position and eligible for full State benefits, which include:
  • Flexible hours and hybrid teleworking 
  • Paid holidays 12-13 per year
  • Generous paid leave package (annual, sick, personal and compensatory leave) 
  • State Pension ("defined benefits" plan) 
  • Tax-Deferred supplemental retirement savings plans (401 (k) and 457)
  • Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services 
  • Flexible Spending Accounts plans for Health Care and Daycare
  • State Employees Credit Union
To learn more, please click this link:  STATE OF MARYLAND BENEFITS

FURTHER INSTRUCTIONS

Please contact Tiffany.Lott-Mallard1@maryland.gov for additional information concerning this recruitment.  Online application are strongly preferred.  A resume an cover letter are strongly encouraged for this position.  Please upload a Word of PDF file that includes your combined cover letter and resume using the "Transcript" upload function or via the Jobaps "Other" tab.

U.S. Military Veterans may qualify for additional bonus points towards certification.  Any job offer will be contingent on the candidate providing a U.S. military form DD214 verifying honorable discharge form services prior to starting employment (and may be requested prior to the interview).  Permanent state employees do not need to submit proof of veterans' status. 

If you are unable to apply or encounter difficulty attaching required or optional documentation, you may submit via email to Tiffany.Lott-Mallard1@maryland.gov.  Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing. 

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION 

Completed applications, required documentation, and required addendums may be mailed to 

MDOL Office of Human Resources
ATTN: Tiffany Lott-Mallard (25-005479-0019)
100 South Charles Street, Suite 500 Tower 1
Baltimore, Maryland 21201




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